How to send digital wedding invitations

Planning a wedding is notoriously stressful, demanding attention to detail to ensure all aspects of the big day go off without (or, in this case, with) a hitch. To make the planning process easier — and more affordable — many couples use digital wedding invitations to make organizing and managing guest RSVPs simpler than ever.

But what are the benefits of using digital invites over traditional paper ones — and what’s the right platform to help you create and send your invites and organize all the responses? Read on for a breakdown.

How digital wedding invitations work

Digital wedding invitations are invitations you send entirely online via email or a link, instead of  mailing a physical invitation to each person on your guest list. This typically means using a third-party digital service to create and send invitations via email — avoiding those pesky postage costs.

How digital wedding invitations make life easier

Physical invitations might offer more design options in terms of paper varieties, accent details, or even more ornate packaging like wax seals and acrylic inserts. But digital invitations provide numerous benefits that — for many planning a wedding — far outweigh that loss in customization. Here’s what you can accomplish by using digital invites.

Save on costs

One of the most significant benefits of choosing digital vs physical wedding invitations is how much money they can save you. Depending on the level of design, quality of material, and other aesthetic considerations, physical invitations can cost as much as $5,000 to $8,000 on average — nearly five figures just to get the word out.

Digital invitations, on the other hand, often require just a simple one-time service payment, with maybe an extra feature or two depending on the level of interactivity you’re looking to include. For digital invitations, costs rarely go beyond $100, and they still allow a certain degree of design flexibility within the confines of the medium — like GIF or graphic elements or even an external landing page you can drive your invites to.

Protect the environment

Since you can send and respond to digital wedding invitations entirely online, there’s no material waste to worry about. You can’t say the same about physical invitations — paper invites can create waste, with paper constituting the single greatest source of municipal waste in the United States.

Gather RSVPs more easily

Physical invitations often require guests to RSVP via snail mail — a notoriously difficult task to enforce. Meanwhile, digital invitations land directly in your guests’ email inboxes, so they can easily access and respond to invites within one online experience. Even though some physical invitations require fewer steps for the invitee to RSVP by including QR codes linking to a response page, this still adds an extra layer of friction to the guest’s experience, making it less likely they’ll respond.

Connect to your wedding site

Similar to the easy-RSVP factor, digital invitations have the natural benefit of connecting directly to a wedding website where you can list important information about your big day. This will allow your guests to check venue location, hotel accommodations, food options, and even your registry page to start gift shopping.

Update guests quickly

With digital invitations, you can consolidate all wedding-related correspondence to email and communicate rapidly with guests. For instance, if something about your wedding day suddenly changes — like a weather update or a slight adjustment in timing — you could quickly send an email blast to keep people up to date. If you’ve relied on physical invitations, you’d be forced to seek out another method of updating all your guests at once, adding to your stress should something go wrong.

How to send digital wedding invitations with Jotform

With mobile form builder Jotform, you can send and manage digital wedding invitations easily and enjoy numerous customization options so your invitations feel true to you.

Build your wedding invitations and RSVP forms from Jotform’s library of templates or create them from scratch for a look that fits your theme. Then, collect and manage your guests’ responses in a prebuilt wedding guest table template to keep track of their individual needs.

Here’s how to do it:

  1. Open the Jotform wedding invitation template or create a new form from scratch.
  2. Input the event information and details in the predetermined areas.
  3. Add form and design elements to make your invitation unique.
  4. Once you’ve finalized your design, click the Publish tab to see options for sharing your form through email, a link, a QR code, and more.

Jotform’s wedding planning tools and forms go beyond invitations, too, with simple templates you can use to sign on vendors, gather additional guest information, and build your registry. Jotform makes planning a wedding that much easier to manage, especially when it comes to the tiny details that often go overlooked.

Your wedding will be a day to enjoy and remember, but until then, the planning period should be as stress-free as possible. With digital wedding invitations, you can easily check one box off your long to-do list and make sure your guests are properly informed and excited about your special day.

This article is originally published on Dec 28, 2022, and updated on Jan 24, 2023.

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