When you’re planning an event, you only get one chance to make a good first impression.
Even before guests arrive at your party or fundraiser, it’s a good idea to be aware of how you present yourself. You need to provide everyone with all the information they need — but you also want the invitation to be appealing. The same is true if you’re invoicing a client for your services.
With template design and management platforms like Jotform, you have a free invitation maker and document generator at your fingertips. Here’s what you need to know to get the most out of Jotform’s templates to leave a lasting impression on your guests and clients.
Build your PDFs
Before we dive into the different templates Jotform offers, let’s break down the basics of Jotform’s PDF Editor.
If you’ve created forms with Jotform’s Form Builder, the platform will automatically create a new PDF for each response your form receives. You can easily share these PDFs online and on external platforms like Google Docs and Dropbox, giving you total control over where and how your PDFs are visible.
And if you want to start in PDF format, Jotform can do that too, creating fillable forms that you can download and share through email.
Define your operations
What’s so great about Jotform’s business PDF templates and free invitation maker? There are so many options to choose from, making it easy to stick to your event theme or your company branding.
For example, with Jotform’s PDF invoice template, you can choose from over 40 template options and customize one to suit your needs. And these templates simplify your billing process — whenever one of your clients provides their invoice information, Jotform will populate everything in the template.
Meanwhile, with Jotform’s PDF receipt template, you can confirm event registration fees, online order payments, and donations, all while automatically creating and sending PDF receipts with payment confirmation. This way, not only will you have a record of payment, but your clients will know you’ve received their money, and they’ll have a receipt they can file away for their expense reports.
While you might think of Jotform as a platform for business operations, it’s also a great tool for designing and sending invitations of all kinds. Instead of mailing a physical invitation to an important client or a good friend, Jotform can help you create and host all your event invitations in one place online.
It lets you keep track of RSVPs and collect any information you might ask your guests to provide — and the information is available as soon as your guests respond. You can also set up an autoresponder to send guests email confirmations for their RSVPs.
Even better, everything is customizable, so if you’ve decided on a certain theme for your event, you can match the design in your invitation.
Get specific with your templates
The type of event you’re hosting is going to be unique to you. That’s why Jotform has plenty of PDF invitation templates you can customize — for everything from company or family holiday parties to birthday parties and just about everything in between.
You can drag and drop elements and images, and add custom fonts and colors to suit your themes. Plus, you can use Jotform Tables to make a guest list and track information like food and drink arrangements.
Manage events big and small
Jotform’s invitation maker can scale up or down, depending on the event. For instance, if you’re planning a big wedding, Jotform has the tools to be your one-stop shop for wedding invitations. You’ll be able to fully customize your invitation, with the option to include photos and attachments, or you can use a pre-built template to keep the process simple.
Every time one of your guests RSVPs, you’ll receive an email notification. And this functionality extends to other large events you might hold, such as engagement parties, baby showers, and large galas.
Regardless of the event, Jotform’s free invitation maker can help you create easy-to-use, stylish invitations of all kinds.
Make an impression
Think of sending invitations the same way you would approach a product launch. It’s your first chance to show what you’ve been cooking up, and it’s the first time you’ll be engaging with your guests.
You want to build anticipation and maintain your reputation as a creative and forward-thinking individual or business. That way, when it’s time for your event, your guests will be excited to see what awaits them on your big day.