What is the best solution for allowing several to fill the form?

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    Asked on July 16, 2016 at 08:12 AM
    Other question where are want your opinion. I want this form being used by several people who are filling this in on different moments. What is the best solution?
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    Answered on July 16, 2016 at 08:36 AM

    Well, if you're asking if the form can handle multiple submissions at the same time, that is not a problem. You can embed the form on your website or simply send the links through email. If not, please give us more details about it so we can assist you further.

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    Answered on July 17, 2016 at 05:05 AM


    I shall clarify. I work in a team with people in several countries. We will be working on the same form & everybody will be able to see the responses of each other (so within different countries & accounts) while filling in the form. (so we will use different browsers, responses need to be saved on the jotform server)

    Should I create a session linked to an email address that everybody is using? Or do you think something else would work better?

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    Answered on July 17, 2016 at 12:00 PM

    Thank you for the details.

    If you do not need them to generate reports or see submitted data in the JotForm page, then you can simply add them as recipients in the email notifications, they will receive an email with the submitted data.

    Here is the guide that will help you with that: Send-Notifications-to-Multiple-Recipients

    But if you want them to log into an account and check the submissions in the JotForm page, then they will need to create an account, then you as the main account will need to share your form with them so they will be able to check the submissions and generate reports.

    Here is a guide that will help you to share a form with sub-users: How-to-share-forms-with-a-sub-account-user

    Please do note that there is a limit on sub-user accounts, this limit is per account and it is shown in our pricing page, please take a look and you can purchased the needed plan according to the number of sub-users you would need to have: https://www.jotform.com/pricing 

    Hope this helps. 

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    Answered on July 18, 2016 at 05:34 AM


    It is actually not about sending notifications to different people.

    I want that the responses are saved on the servers of Jotform & when people access the link that the responses are in there ( even if partially filled in). It is a survey that they will fill in on different moments & access on different devices.


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    Answered on July 18, 2016 at 09:09 AM

    Sorry if I misunderstood your question. 

    Now, if you want to allow them to access the link with the data once they have submitted the form, then you will need to provide the edit link.

    Here is the guide: How-to-Let-Users-Update-Their-Form-Submissions-at-a-Later-Date

    If you only want to allow them to start filling the form in a device and then continue filling our the form in a different device, then this is possible with the Save and Continue Later feature. 

    Do note that this method needs two forms, the first where you get the user's data and the main where you get all the info needed in your form. 

    However, here is a guide with more info about it: How-to-Save-Forms-and-Continue-Later

    Please take a look on those guides and let us know if you have more questions. 

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    Answered on July 18, 2016 at 09:13 AM



    I think I found the solution but I hope you can confirm this one :)

    If I create a session linked to an e-mailadress , Jotform generates a weblink, linked to that emailadress.

    If I share that link (with email adress at the end) with the team, & they access the form all with the same link, the info will be stored on the Jotform sever. 

    I don't need several login's for the team, just 1 link that saves the info, at all time, on any device or browser.

    Do you think is a valid solution?

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    Answered on July 18, 2016 at 10:20 AM

    Yes, if you add the session variable in the link to your form data will be saved, but this needs to be a multiple pages form in order to save the data. 

    But do note that if you provide the same link to everyone, all they will see the same data.

    Please take a look to the guide I provided above about the feature Save and Continue Later, it should help you to understand how the feature works.