Manage Forms

Grouping your form fields can help you manage submission data and your form fillers understand your form better. This guide shows how to group form fields using pages, sections, and columns. Displaying Fields in Columns By default, each...

Labels help you organize workspace assets by categorizing them, making it easier to find and manage what you need. Instead of scrolling through a long list, you can filter and access Forms, AI Agents, Workflows, Apps, Sign Documents, Tables, and...

Jotform Workspace now lets you view everything shared with your account—all in one place. No more digging through old emails to find the link to the asset shared with you. You can now collaborate more efficiently with the asset owner and your...

Removing old or unused forms helps keep your account organized. It declutters your workspace and ensures that you're only working with relevant forms. If a form contains sensitive information or personal data, purging it ensures that the data are...

By allowing your form submitters to edit their entries, they can correct mistakes or update information as needed, which is especially useful for forms that require accurate and up-to-date data. This improves the overall quality of the collected...

Jotform takes the hassle out of unfinished submissions by saving them in the Drafts section of your Workspace. That way, you can come back and complete them whenever you're ready. Viewing and Managing Your Form Drafts You can easily...

The Sent section in Jotform Workspace shows the activity related to forms you’ve submitted and AI Agents you’ve interacted with—helping you keep track of what you’ve completed or which AI Agents you’ve engaged with. Viewing and...

When someone assigns you a form or workflow, you can easily find it in the Assigned to Me section of your Workspace. It’s a handy central spot where you can view all the forms and approval tasks shared with you. Viewing and Filtering Forms...

When you set up an email notification and include submission data as a PDF attachment, the default filename in most cases is the respondent's name. You can customize the PDF filename to create more informative and organized attachments for your...

With Jotform’s Export Data feature, you can download all your forms as HTML files, submission data as CSV files, and uploaded files—all in a single ZIP file. This makes it easy to create a complete backup of your account or move your data...

Sending an autoresponder email is the primary method of allowing users to view a copy of their submission through your form. If you want to avoid doing this or integrating your form into any 3rd party application, providing users a direct URL to...

Jotform’s Revision History feature is like a time machine for your forms—it keeps track of every change you make so you never have to worry about losing your work. Each edit is automatically saved, letting you easily scroll back through...

Tracking the IP addresses of form respondents helps you understand the location of submissions, improve security, and verify authenticity. When you view your submissions, the IP address is displayed alongside other data submitted by form...

As part of Jotform’s commitment to handling your data with care, we added a privacy option in your Account Settings that requires you to be logged in to view or download uploaded files. If someone tries to access a file without logging in,...

If you have a large dataset, importing it directly from Excel or CSV files ensures efficient bulk data entry. By importing data, you can save time and effort compared to manual data entry. Jotform's Import Data streamlines this process, allowing...

When viewing Jotform Tables, the first column you see is the Submission Date. The default date format displays the month, day, and year. You can change this to a different format to include the time or change the separator. Changing Submission...

Jotform’s new Jotform PDF Editor makes it easy to add both default and custom headings and texts to your form's PDF Documents. You can use this feature to clarify the document's purpose, provide additional details, specify the terms and...

Jotform's intuitive interface allows you to modify your forms effortlessly. Whether it's adjusting questions, changing layouts, or adding new fields, you can customize your forms to your specific needs. With just a few easy steps, you...

FTP or File Transfer Protocol is a way of transferring files between computers. If you have an upload field in your form and want to forward those submitted files directly to your server, an FTP Integration can do that....

The Form Status option in the Form Builder allows you to automatically disable or close your form on a specific date and time or after receiving a certain number of submissions. This can be useful if you have forms with limited slots, items, or...

Assigning a status to a form submission can be useful in many circumstances. For example, if you have a booking form. You can use it to mark the user's booking as accepted or declined. It’s also useful for application forms; you can approve...

Secure or SSL Forms are for secure communications between the client (e.g., the end-user of your form) and Jotform's servers. These communications are encrypted to prevent snooping by a third party making the communication between the server and...

If you scheduled your form to disable on a specific date, it will display a "This form is currently unavailable!" or your defined message once it reaches its configured time limit or expiration date....

Copying a form from one Jotform account to another is quick and easy using our Import Form feature. All you need is the form URL, and you’re ready to go. Getting Your Form URL Jotform Form Builder automatically generates a URL as...

Jotform offers generous features across all its subscription plans. For example, the Starter Plan includes up to 100 monthly submissions across five forms, which is often enough for small or occasional data collection projects. If you go over...

If you want to combine two forms into one, Jotform has a widget called Field Manager. All you need to do is identify the two forms you'd like to merge and then follow the steps below. Go to Field Manager and click Open...

Suppose you changed your form including the URL but already shared the old form URL with your users. Instead of sending out the new URL, you can leave a message on your old form that the URL has been changed....

Jotform’s Form View Limit helps you keep track of how many times your forms are viewed each month. It’s a handy way to make sure your forms stay active and accessible without going over your account’s limits. Whether you’re on a Starter...

Jotform makes it easy to move your data from Dropbox Forms to your Jotform account. Instead of starting from scratch, you can quickly import your existing submissions, so everything you’ve collected stays in one place. This way, you can keep...