This guide shows how to include the entry’s edit link in your Autoresponder email. Your respondents can use this link to update their related entries after submission. For sending entry update requests to your respondents, see Sending Submission Update Requests.
Note
This feature is not available on HIPAA forms due to privacy regulations.
Here’s how to set it up:
- In the Form Builder, click Settings at the top.
- Choose Emails on the left.
- Hover your mouse over the Autoresponder and click on its pencil icon.
- In the editor, add the
{edit_link}tag to Email Content. - Scroll down to the bottom and click on Save.
You can also add the {edit_link} tag in Email Content by clicking on Form Fields in the toolbar at the top and selecting Edit Link.
Now, when users submit your form, they will receive an autoresponder email containing the edit link. They can use this link to update the entry they submitted.
Send Comment:
162 Comments:
Please disregard my previous question, found my answer...
In ADDITION to adding {edit_link} somewhere in your email, you'll also need to adjust the Form settings to allow "Submit & Edit Later" which can be found obscurely in Publish>Quick Share>LINK TO SHARE (Settings)
Only then will the {edit_link} link actually work.
The edit link now has a prompt to login. Is there anyway to avoid forcing people to login in to make an edit to their submission?
My Users have lost their auto responder email with their link, how can I send all Users their log in link to edit their original submission please?
Hello what if we forgot to add the Edit link in the autoresponder and now want respondents to edit their answers
Hi
Is there a way that i can diable user from updating their forms.
But i would still want new users to be able to fill in the form.
Thank you
Hi there.
I have clients that filled out a Jotform for us last year. I am trying to figure out how I can send them a direct link and/or direct email so they can update any information on the Jotform they already filled out.
Hello, We've followed these steps but the auto email says the editing link is protected (we have a HIPAA compliant account but this form has no private elements because it's an internal form). Can you help us get the option for our staff to edit their time off requests in the Schedule & Time Off Form of ours? Thank you for your assistance!
On my jotform someone wants to change their time slot - I’ve tried to edit to a later time but there is no update or save button plus there’s a payment integration on the form that won’t let me move forward, but they’ve already paid
I can't find the edit link.
Hello. It seems like the edit link is not working for me. Is there a way to have someone edit the form later or Approve and sign it later on the HIPAA compliant forms.
Password Protecting the form should make it compliant
Hello. I'm trying to have 1 form with four pages that is completed and checked by four individuals.
So the customer fills out the first part, an employee reviews that information and then adds to the second page, that info is then sent to a third party that then also adds to that info on the third page, and then lastly a fourth employee adds to the fourth page all of one form before it is finally completed.
I have some of it done via an approval work flow, but I don't want all the pages to show up to the customer.
I have now set this auto responder up. But is there another way to send my previous submitted forms to be completed /edited by the same person who first completed it.
I have an autoresponder sequence set up after initial submission. Later in the process, I encourage the registrants to update their form via the link. Will they receive the autoresponder sequence again once they update? I hope not.
Also, their first submission requires a payment (required field). Can I remove this payment field when registration is closed so those making updates don't mistakenly make a second payment? I can mark it "not required" but would rather delete it. I don't see a way to hide it, unfortunately.
Where do they go when the click the link in the Auto Responder email? To Jotform Tables? To the web version of the form? Wouldn't this violate HIPAA unless sent to a secure email?
I also faced the same issue as I need the user to upload a document when he/she receives a request to approve a form, as using the edit link option is confusing as I think if this option is enabled the workflow will start from scratch.
Can you help in this matter by adding the option to upload a document to the workflow elements?
Thank you,
How to send reminders to user to update their form? Is it possible and if not is there a workaround?
If I have an approval flow, will a new submission via this edit link trigger the flow from the beginning?
Is this option available for HIPAA accounts?
I have a HIPPA account, so wondering if that is why I can't find the "edit link" in the Form Fields list displayed here. I can only see it in a list that will add the link to the subject line, which frankly didn't show up in the email I tested.
What happens if many months down the road, the user deleted the email that contained the edit link. how can i retrieve the edit link for that particular entry?
Hi ,inhave made a booking form with payment gateway.
Sometimes user fill the form when it reaches to payment gateway then they cancel there form filling.
So I need to get details of data filled in form before payment gateway , if user cancel there form I will receive details and will touch via mail or phone
I am having the same issue as Jess_Lane below.
If I add the {edit_link} tag in the autoresponder, the user clicks on the link and they are prompted for a login/password, but the users filling out the forms do not have a Jotform account and we do not want them to have one. We just want them to be able to edit the submissions they made or continue it later.
How can we accomplish this?
How about if I wish to also cancel my appointment not just change it. Having to select all the fields of the appointment form is difficult and some clients may not bother to do it. Can a appointment be simply cancelled by one click only? Thank you.
after users update their form submissions, will the answers that have been updated will be marked in some way so I can know what changed and what didn't?
Hey guys - my edit link is not showing up in my emails - I even have "hide empty fields" disabled, but it's just not providing me a link at all. Tips?
Hi, When I click on 'Form Fields' then click 'Edit Link' it places a 'Edit Link' in the Email Subject.
Regardless of where I have the curser I can not get the {Edit Link} to appear anywhere except the Email Subject link.
hello, i set up this after several submissions received and i need to send edit button to all, how can i perform this?
Hi!
I enabled the edit link in the auto responder email so that users can edit the date/time of their appointment.
But the link shows as hidden on the email. How do you fix this? We have HIPPA enabled.
Is this option available on the free plan?
Is this option available on the free plan?
The submission IDs are sequential and seem easy to guess / find by trial and error, so this mechanism seems to be very unsecure. The link should include a secure token, so an edit link cannot be generated simply with the ID.
If you allowed this, what happens if they edit a form like 6 months later? Does it submit like it's a new submission with updated geolocation stamp and submitted dates (and all the autoresponder and notification emails go again) and you will still retain the previous data and form that was submitted or does it just overwrite the previous information and no notifications go out that it was changed?
I've followed the instructions and it's not sending an edit link with any emails as test or to a friend. Please help.
Please assist. I've set this up, but customer is not getting autoresponder email.
I have set up my form so that the person who has submitted the form receives an autoresponse with the edit link option so they can go back and edit their submission if they would like.
When the email is received and the edit link is clicked it is asking the person who submitted the form to login to jotform. The people submitting the form will not have jotform accounts.
They are accessing these forms on our website.
Is there anyway to allow them to edit their form submission without having to create an account?
Is there a way for my clients to edit their submitted order. I do not want to use the autoresponder email. I want to copy and paste and send my own email.
Thank you,
Frisco Family Services-Non Profit
Can not connect my lesson plans to supervisors template and mail in. How do I do this right? Thanks for any help with this
Catherine walsh
Hi - I have enabled the "edit link", and I am able to go back in and edit my form, but it does not update the information on the integrated Google Sheet. Should this be updated? Am I missing something?
Why this is not working? I added {edit_link} but when I tried to submit and completed the form for testing purposes, it says on the email: Hidden to protect your privacy.
So how can i be able to edit my responses if the edit link is hidden?
dear team
thank you for your advise, however can i add a user name and password so the one who submitted their profiles they can log in and edit their entry
Can I submit for first time undergraduate loan form after it has been filled with the expected persons
Why can't I view the any of the answers provided in this thread? Am I logged in wrong or something?
It would be great to know the answer to this customer's question:
"Hi there,
What if they just want to cancel the reservation? When they click edit submission it just opens up the booking they made, I actually want a button on the booking form that says cancel reservation and it pulls up their reservations and they can just cancel. HAve a look at this in working on this website:
Thanks!
I didn't have this set up when the form went out and now users want to update what they already submitted - please help! How can I give them access to what they submitted?
Hi there,
What if they just want to cancel the reservation? When they click edit submission it just opens up the booking they made, I actually want a button on the booking form that says cancel reservation and it pulls up their reservations and they can just cancel. HAve a look at this in working on this website:
Por favor necesito que me regresen mi dinero a mi cuenta y cancelar la suscripción. No me gusto esta aplicación y por motivos del coronavirus no he podido salir de mi casa y hace falta el dinero para Pagar mis facturas básicas. Gracias
If a client amends an existing form then resubmits it will that be recounted again & included in my 100 monthly submitions limit?
Thank you
I'm still really confused..... I recently added a new field to my registration form and I now need to have users update their already submitted forms without creating duplicates. How do I do this?
I must admit this is very confusing to me. What I want to do is create an event registration form that the attender can "cancel" after they have registered. We have 2 events at different times and the person registers to attend the 9 a.m. event but decides they can't make it and want to cancel. How do I set that up within Jotform?
هل هناك رابطا يقوم باستنساخ جميع الأدوات
Is there any way to remove a form user's access from the edit link once it has been sent? For example, I only want to allow a form user to edit the form once by following the edit link and submitting their edits but not be able to make any additional edits after that first submission. Please let me know if this is possible, thank you!
Why don't I see "Edit Link" in my Form Fields drop down?
Hello, we enabled this and while testing the continue later button we receive a pop-up reading: Your form submission has been saved as a draft. We’ve sent you an email with a link to complete your submission.
However, this email is then sent to our business email, not the client email to remind them to complete the form later. Where can we edit where the form is sent when it is saved for later?
Thank you!
thank you
I also am trying to create a form wherein one of my colleagues can partially fill out the form and then update the form at a later time. I think I have created the correct SUBJECT field, and it seems that I have entered the individual who is filling out form's address. But, when using myself at the form-filler, I don't receive what I assume would be a link to update the form. Suggestions please?
This is the help page I am consulting: https://www.jotform.com/help/26-setting-up-an-autoresponder-email/
Thank you.
I did a text and fill-out the form I didn't Receive an auto response to the email I Register with.
Not really clear you guys don't have a video? I will also try it
Hi,
is there a possibility to receive notifications when the user edits his form but at the same time not to receive them when we edit the same forms ourselves?
Regards
Thank you!
I have added the edit link to my form. Can I resend an email to the people who previously filled out the form and include a link to edit? If yes, how would I do that?
Hello,
If I click to edit my form, the preview submission that I sent, will change?
Or there gonna be two different answers.. like two submissions?
Thanks!
Hi...
I have been trying to let my users update/edit a form they had submitted... checked all the settings and everything looks good... pls suggest... the edit link was working perfectly fine till day before...
Thanks
Hi
Our form is setup to take weekly payments via stripe. If I send out this link to edit forms will it update the payments on stripe or will we need to do this manually?
After a form (travel expense request) is submitted, I have it forwarded to an approving manager. I would like all the fields to be read-only except the one question that allows the yes no approval from the manager.
So basically in editing-after-submission can certain fields be read only?
Our employees are getting "permission denied" messages when they go to click the edit link button. My autoresponder settings are correct. Settings to allow users to submit, view and edit the forms they fill out are correct. They are receiving the forms they submit to their email but when they click edit they are denied permission. Thanks for your help.
Hi
When i do this with form all my inviseble fields pop up.
I want all fields that i hide by choices are hidden.
When i click edit submission and send it again i don't get any respons back.
Can you please help?
Hi there
I have done all the above, I filled my form and resubmitted the form (I was the parent - using mu personal email)
I have not received my second submission,
I can edit the submitted my form through the link from my jotform used email the link to my form is
Many thanks for your help
Regards
Tammy
Hi,
Is it possible to block one or more of the entries (data fields) so the user can't edit them?
Previous orders for example.
Thanks in advance.
Jean.
Is there a way a customer can edit their submission prior to me adding the edit link? I have added the link into my automatic emails moving forward, but two clients had already submitted their forms and are now needing to edit their forms.
Will users be able to edit payment information?
We have had several instances where registrants signed up but want to edit their submission later and pay online. It does not allow us to add in payment information. Is this normal?
Is there a way to track the changes between the original submission and subsequent submissions? Maybe where fields that changed are highlighted on the subsequent submissions?
Hi
Is it possible to send auto responder e-mails with "send on edit" only when the user edits their submission as apposed to an admin logged in editing the users data and seeing all hidden fields..
Cheers
Dacien
Hi,
Is it possible to block one or more of the entries (after being send for the first time) so the user can't edit them?
This function no longer works... I sent a test email to myself and all I saw was the exact same text as-is in the editor showing the {variables} not the values. In other words, the email I got just came with stuff like this...
What's your Current Age? {ltstronggtwhatsYour}
Great! Now what's your email? {ltstronggtgreatNow}
Please add your Phone Number. {ltstronggtpleaseAdd}
Tell us which State & City you're from or represent. {ltstronggttellUs}
If you have one (and you should), what's your Website? {ltstronggtifYou}
Plus, the edit link only looks like this... {edit_link} - which does nothing.
Is this normal? I want to see how the email will look with data populated from on of my form submissions.
edit link is a great feature but it appears that signatures and pictures uploaded into the original form are not visible. Is this right? Im hoping there is a setting somewhere for this. Please help
Is the user able to delete their submission or choose another date? We use this form to have people sign up for workshops. Sometimes they need to cancel and sometimes they just want to change to another workshop date. Anyway we can make that happen for the user? Right now we have to make all those changes for them.
thanks!
Is there a way to send a unique link to a respondent of their submission so they may edit it themselves (without it being included in the auto response)?
So either
- the user no longer has access to the autoresponder email with the edit link, or
- there is no edit link because the respondents typically do not make changes but for exceptional cases, when the jotform administrator would allow it.
How can this be done after the user submitted form and the autoresponder does not show edit form in the form fields?
This is what I am looking for : I have a primary key say Employee ID.
Different users should be able to retrieve the Jotform of each Employee ID and do the update. When I export the data, there
should be only one record per Employee ID and the record should have all the updates.
I don't know whether we can achieve this using Submission ID. Https://naijaportal.com.ng
nice article
This is what I am looking for : I have a primary key say Employee ID. Different users should be able to retrieve the Jotform of each Employee ID and do the update. When I export the data, there should be only one record per Employee ID and the record should have all the updates.
I don't know whether we can achieve this using Submission ID.
After updating the form i want to send (trigger) a new webhook (Microsoft Flow integration).
Is this possible? Now the data is only send after first submit of the form.
Thanks!!! Love it!
if there a limit to the number of questions/fields we can have in a jotform- especially the PDF that can be generated from the submission?
We have just used this function and the updated changes to the first submission have not updated- is there a step we have missed?
How can I make a form that would allow a user to enter, as an example, their email address as entered on a form in progress (need to edit and update) from another form and have all current data prepopulate?
Here is what I am trying to do:
STEP 1- User fills "splash" form out:
STEP 2- user taken to:
to start with application process.
I want them to be able to return to my website and access their "in progress" application (step 2)from
What is the best way to do that? NOT cookies, I want the actual form with info prepopulated from JF , not from their browser.
Thanks!
I have a form that includes the Autoresponder Email and that includes the edit link. The person who filled-out and submitted the form wants to change one of the entries. He clicked on the link and it opened the form as expected. He made the change but when he hit submit, it would not go through. There are a bunch of required photos with the form that are lost when he attempts the update so the form is throwing errors that it is not complete. Is there any way not to lose the photos so the other fields can be updated?
Hello,
Is there anyway to create a button appearing on a different form using a link based on the "edit link", instead of using Url parameters? (I have reproduced the design of the Pdf sent by email in a html content to provide a preview of the Pdf that will be sent. But on this preview, I want the users to be able to click and return to the initial form to edit. The only solution I found is to create a third form cloned on the initial one and pass the infromations, but the "edit link" option would be better I think).
Thanks in advance !
How long is the edit link valid? In the past, I used a "starter form" that gave students a link to their scholarship application. They kept the email that came to them and used it to get back into their application.
This method looks easier, but I want to be sure it will work for every student.
Hi,
The ease of producing a simple-to-use form is great! However I do need some guidance with the following:
Our users may often fill out one or several copies of the same form in locations with no internet access, and may need to generate multiple forms in a day to record separate events. When they return to an office or internet-accessible location one or several days later they then complete the forms and submit them. How can I make it easy for a user to open multiple copies of the same form in a day, partially fill them out while out of range, and then complete these forms and submit? The device may run out of power while in the field, so there needs to be some way to re-acquire each individual copy of the form with the data already entered.
John
Hi! We made a Jotform for an event and now that the date, place and price have changed we want to send emails with the new event flyer and a confirmation button, how should i do?
Thank you for the above, although I would like to know how you can self populate the managers email address from the form submitted as I am creating a form for a large organisation and the line managers email address will always be different?
Is there anyway to pull data/content from the form?
Our initial survey is generated from a button on our website - and we pass our UserID field in the URL parameter (or within the embed code to you). I need for our user to be able to use that button on our site to return to the same survey and their existing submission survey page - where they will see their existing answers and be able to edit and save them. The submission would be updated and that's the only logic I need related to updates.
Question: is there a way I can always go to an existing survey submission based on a match of the UserId parameter we send (using a hidden field)? If there is no existing submission for that UserID then a new submission would be created. I never want a user to create a new submission if they've already completed it once.
We can't send the user an autoresponder email, because we're basically just using the survey to get a couple checkbox settings for a feature. And I don't have a way to program the storing of the Edit link. I just need editing to based on my UserID parameter.
when i was using other form maker that having same method with jotform came with edit link to update data later time, i found some data was gone missing, it was because some sort of cache timeout. this is the reason i am looking for online form that has login username and password.
Hi , i got it .
So nice seeing this result. But my teams are using Smartphone to see this result. I can see the link Pop up on Laptop but disappear when i see by On Phone.
Any idea how to fix this ?
This is fantastic! Is there a way to send the responder a confirmation email after they have edited the form?
Does this method of allowing users to complete forms at a later date enable the "next button" to save the entry? If so, how does the user know where to find the partially filled out form if they get disconnected from the form (accidentally shut down browser or unexpected computer shut down, etc.)
Would the auto save feature work here?
Hi,
I followed your advice from above so who submit my form an resubmit it again, and it is not happening.
I can not also manage to send who submitted the form the filled form itself.
Please help.
Thanks
Smiley Stars
This is great. But, if a user updates there submission and creates a new appointment date their data is duplicated in the excel document that our clients are using to track all of their appointments. They are having to go into the excel document and manually delete the original submission for each change. Is there a good work around on this?
Thanks so much
I have enabled and allowed users to update their form entries, I can see the original submission date in the form entries but I cannot seem to see the "edit" date. Is it possible to display both the submission date and any subsequent edit dates?
The relevant submission is:-
(initial submission)
Submission Date
2017-10-26 10:36:04
Tracy Nicholls
tracy.nicholls@flinders.edu.au
(0433) 267826
Kellie Moran
3659
Hub Gymnastics
Level 8 - Max 1:15 (75 Seconds)
Bailer
Deorro
Which was edited on Saturday 13th Jan 2018
If I have a required payment in my form, is there any way I can edit submitted forms without having to take the form out of publication, remove the requirement for payment, do the edits and then reapply the requirement and publish the form again? This is extremely cumbersome but when I follow the directions for changing submissions, it will never let me submit the changes without doing all that.
Is there a way of doing this so that in the submission data that the original submission is shown and also the edited submission is shown as two different submissions rather than the edited submission just overriding the original submission?
When the user edits their submission, can the email we receive with the edited information highlight what was changed?
Can the user edit their submission WITHOUT HAVING TO PAY AGAIN, if payment is required on the original form?
I've done that, but when the sender clicks the form to be edited is slightly different than the original (i.e. it contains a field that is hidden in the original one. How can I hide that in the editable form?
Thanks.
Hi Jotform,
this is great function. but i am wondering if the admin got another notification when the user submit their edit? it seems it did not to me. did i miss out any steps?
I have a form that has a document upload field.
1. How will the attachment be displayed in the submission table on the webpage (iframe) e.g. links
2. can the user upload another document via the edit link if they wish to?
Would it override the existing attachment or add to it?
Is there a way in settings to ONLY allow those with the Edit Link to update their forms while disabling the form for any NEW submissions?
I'm having issues with the edit mode. I have included the edit submission link, but it will not allow my users to edit.
Help!1
but only some specific fields. not all the form.
for eg: i dont want them to change thier name or contact. but only some fileds . when they click on edit link
I did that but only receive a test mail with the code edit link but no link to edit
Hi
Is there not a danger (however small) of anyone coming across the page and being able to edit the data held within?
Regards
Ivan
Hello, if there is credit card payment info on the form in the first submission, and the user adds data to the form, and then re-submits, will it re-charge the credit card? Any precautions I need to take in this regard? The credit card information is required on my form.
I want to add one question that needs to answered by another person other that the one filling the form. Like an approval from a second party. How can i set this up?
I don't have the "edit submission" option!!!! in the Autoresponder
Is there a way to track changes that a user makes to a form? Any version control or something on a submission similar to the form?
If a user cannot find their email with the link to edit their submission - how do I resend them a new link?
Can I set a deadline for they to update? we can't allow them update their data from time to time
Hi
Is there a limit on the number of times a form can be edited and is there a time frame they have to go back and edit the form?
Can i limit data that users can edit?
For example i do not what them to be able to edit their names after submission.
Hi,
I have followed the steps above. However when I test the form the {edit_link} is not in the email.
Form is
Thanks
Thanks! This helped me figure it out!
I need to export and save the form edit links with the submissions. How can I do this? Thanx
I want to allow those who submit forms to edit until a certain cut-off time. Is that covered by setting the expiration date? Or can a person edit a form even after the form has expired?
When I do this I can not edit signatures - we want to be able to have one person sign the form, then send to another who then signs on a second signature line.
When I click on the "Edit Submission" link it takes me to a blank form. How can I fix this so it automatically pre-fills the information I entered? I already enabled auto fill. Any help is greatly appreciated.
When users go to edit their form it does not resubmit the data entered in the form collapse. Is there a way to fix this so that the data in a form collapse is resubmitted along with any new data entered?
FOR EXACTLY HOW LONG will Jotform keep the pre-filled form data?
Can a user click the "edit" link 12 months later and still recover their original submission?
Hi,
I am not receiving comment field input. Other fields are working fine
Please help me out
Thanks!
When user clicks link and edits form it does not send another, updated autoresponder email. Is there something we need to do to make that happen?
same here, would have been nice to see the answer..
How do you use this???
I Love Jotforum
i need affiliate link for jotforum
How do I stop the pop-up?
Why is there no link to (or mention of) Wishbox on the Jotform home page? There isn't even a link in the footer.
Is Wishbox not important enough?
good job love jotform :) for
¿Está disponible en español?
Is it available in spanish?
Jotform es genial
...never mind just found out lol
you know where it says 'Describe any problem or suggestion' can't we change that text?
Can't wait to use it but I need to turn off the automatic picture capture.
Just want the written feedback.
Also, wish that the Wishbox notice on my form design page wasn't so big....
Keep making great stuff!
is it compatible in WordPress?
Fantastic feature
Good job
it does a great job! Thank you
Parabéns ferramenta de ótima qualidade muito ultil obrigado por ter disponibilizado sem custo, Deus te abençoe abraço.
Can Jot-form create a Website Login widget please?
Parabéns, realmente um trabalho excelente para ser gratuito, um forte abraço, continue com Deus.
nice tool. Thanks
Muy interesante, lo voy a implementar....saludos....
hey this is my first time on this
Yeah, totally missed that. Sorry about it, it's fixed now.
Jack's Website, not Jacks' Website :)
Hello JotForms-Team,
I'm a web administrator and I just tested your wishbox. It's great, thanks.
Still I have one request, that would make my life much easier.
When somebody sends me his feedback (e.g. issue with one of our websites), I most certainly have to go to this website to check the problem or the effect of my solution.
For this it would be greate to have the websites Url in the notification Email that I get after a submitted feedback.
Thanks anyways
Cool!
cool
Now they appear right after i submit
Do i have to submit to see comments
This entry apparently (according to the blog landing page) has three comments i see
0 comments?????
does wish box require iPhone users to pan side to side to view the page like this blog does? not sure why I can't pinch it smaller nor can I tap to zoom
hola
i love jotform
I agree! I also need access to the individual links from submitters.
Please post your questions to the forum.
I have the same problem as above - is there anyway of the edit link for each submission to be sent to me so if I receive an enquiry asking what their personal edit link is I can tell them?
Thanks
Hi, I have permitted an an Auto Responder email on my form(so that the form and its edit link gets emailed back to the person filling out the form)
But in many cases this does not happen. I am recieving the notifications that a person has applid but the person who has applied is not getting the mail and this is happening for users with gmail and yahoo accounts perhaps more . Please help.