How to Limit Submissions in a Form

May 4, 2022

A limit can be placed on the number of submissions a form receives. An expiration date can also be set for the form.

You can find the Form Status option in the Form Builder’s Settings tab.

form-builder-status-min.png

In this guide, we will only focus on three of the five options. To learn about the other two options, Enable and Disable, check out the “How to Enable/Disable a Form” guide.

Disable on Date

This allows you to set your form to be disabled on your preferred specific date and time.

form-builder-disable-on-expire-date-min.png

Disable on Submission Limit

This allows you to set a specific total number of submissions allowed for your form.

form-builder-disable-on-submission-limit-min.png

Disable on Date and Submission Limit

This allows you to set an expiration date and time to when your form is only allowed to be submitted and, also, set a specific total number of submissions allowed during that time frame.

form-builder-disable-date-submission-limit-min.png
The form was set to be disabled either upon receiving 1000 submissions OR on the 1st of January 2030 at 1:00 AM, whichever comes first.

Notes

  • You need to enter a number for the submission limit.
  • A drop-down calendar is used so it will be easy to set an expiration date and also to avoid confusion with the different date formats.
  • The time is in the 24-hour format (no “AM” or “PM” included).
  • The time is US Eastern Standard Time (server time, not your computer time).
  • Time must be entered at least 5 hours before the expiration time (if the expiration time is at 17:00 the expiration time must be set a minimum of 5 hours before it and which is 12:00).
  • The instant a form reaches its submission limit or expiration date it will become disabled. To re-enable a form that was disabled due to a submission limit being reached or the expiration date that was set is already due, do the following:
    • Scenario 1 – Increase the limit of the submissions
      • Submission Limit: 250.
      • Expiration Date: (none set).
      • Example 1: You would like to allow 10 more submissions. Increase the submission limit to 260 (250 current submissions + 10).
      • Example 2: You would like to remove the submission limit altogether – change the form’s status to Enable.
    • Scenario 2 – Update/Change the date of the expiration
      • Submission Limit: (none set).
      • Expiration date: 2016 May 15 at 8:00 PM.
      • Example 1: You would like to change the expiration date to 3:30 PM on May 18, 2016. Using the calendar drop-down set a new future date of expiration and set a time on the time field as well (setting the time to 00:00 will disable the form as soon as the date entered is reached).
      • Example 2: You would like to make the form with no expiration date – change the form’s status to Enable.
    • Scenario 3 – Increase the submission limit or update the expiration date
      • Submission Limit: 250.
      • Expiration Date: 2016 May 15 at 8:00 PM.
    Use the examples in the previous scenarios as a guide, according to the change you wish to make.

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