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How to Download Form Submissions as Excel/CSV/PDF

How to Download Form Submissions as Excel/CSV/PDF

Downloading your form's Submission Data in EXCEL, CSV, or PDF is possible with JotForm. Get started by following all the steps below:

1. Go to your MY FORMS page.

2. Click the form where you need to download your submissions.

3. Click the SUBMISSIONS button.

If you'd like to download your submissions partially, please proceed to STEP 4. This may apply to those who are experiencing download issues due to a very high number of submissions. Else, proceed to STEP 6.

4. On the Submissions Page, click the GEAR icon.

5. Pick a TIME FRAME upon your discretion.

You can also use a CUSTOM TIME FRAME to limit the date range of your submissions. This allows you to get a smaller batch of submissions for easier downloading.

6. Once you're done, click the EXCEL, CSV or PDF button to start the download process.

NOTE: We have added a new mode to let the system check your form submissions count and download submissions by batch of 5000 per queue. You will see a popup dialog about this process, so just follow the steps listed on the popup.

Questions? Please write it in the comments section below.

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  • uinnovate

    Can you download multiple submissions in PDF from one form but all with one download click? So instead of getting one pdf with 10 submissions, download the 10 submissions separately but with one click instead of one by one (which when you have +300 responses it gets quite time consuming)

  • dbanks8

    my jot form is only downloading one submission at a time even though I have selected all 9 submissions. I need it to download all 9 submissions each on a separate page in one file

  • artisanseo

    Where do the downloaded spreadsheets go?
    No options and don't know what the filename is so difficult to find on a large crowded drive.


  • dmayxl

    Thank you. I figured this out after I sent the email. But appreciated your quick respond. Thank you.

  • cantrade

    I have four active forms and about 8-10 submissions for them. I need an explanation about the 5000 per queue topic. Even if you have stored every submission for every form I have ever made it would not reach 5000 I think.

  • asafbv

    Brilliant, thank you.

  • fliartistsinfo

    where does the excel file download to? I can't find it.

  • Roberto Kai Hegeler

    Can I ad a filed to download the submission as CSV or Excel? So a user gets a CSV/Excel file?

  • Diego Dora

    i have integrate the form with google drive, so i want the submission form in excel(send to google drive) to do so???

  • Jorge Preciado

    Compañeros quiero eliminar filas de
    como hago


  • sstone3

    Is there a way to download each response as a separate PDF file?

  • IphanIlhadoCampeche

    Olá, gostaria de saber se existe uma forma de meu formulário respondido ficar em apenas 1 folha quando eu fizer o download em PDF? E a foto sai muito grande, daí ocupa um espaço muito grande na folha, utilizando duas folhas, sendo que uma seria ideal... Aguardo e agradeço!

  • tiffanystone

    is there a way to partially download your submissions to Excel with a date AND TIME range? EX: 1/20/15 @ 6:00AM through 1/27/15 @ 6:00am. I tried putting 0600 after the date but nothing happened.

  • qbuster

    I have over 650 responses to a 100 question survey and it would really use to be able to filter reports and/or downloads by different fields.

    For example, each form includes demographic information like age-groups, gender, address (house number & postcode), etc. as well as the survey questions themselves.

    Ideally, I would to produce reports that have been filtered by each of the demographic fields.

    PS The current 'filter' allows partial downloads by time slots and gives the user the opportunity to select which fields to include in the download - could we have a quick way to select/deselect all fields? At the moment the default is All Fields which, if like our form, means having manually deselect a choice of over 100 fields if we are only interested in one or more specific fields.


    Will Chapman

  • baxcommercial

    Can I create a report based on only a portion of the submissions?

  • pdoss

    this is not what I meant...did you go to the "Elf on a Shelf" registry and complete the steps to see the outcome? It is a .jpg with the data embedded - so the user can print it out immediately after filling out the form. I was hoping to acived this through jotform and a pdf form...

  • latrama

    I can't download my forms to an Excel doc.
    It says there is an error in download .Is it worcking?
    Thanks for your service

  • guest_30105664929052

    Can an image be created from the completed form and be set up to auto-download and transfer to a secure server at the time the submit button fires? And can the data from the form be downloaded as a CSV file and downloaded at the same time as the image?

  • baxcommercial

    After I perform a search in submissions, can I or why can't I, only download those results in an excel file instead of all submissions?

  • jgc

    can I view the submission in the layout I created and print it out? I work with psychiatrists and need to have it very readable and can the dr then type notes along side their answers?

  • phuketh3

    Oops. Answered my own question after searching around in the forum. Brilliant solution, more that I was asking for. Well done guys.

  • phuketh3

    What would be really neat for me would be to allow people to view a table of submissions online. Or have I missed a feature that's already there?

    To be effective I'd want to make this table publicly available on my site but I'd want control over which columns are displayed.

  • Andrewr

    What would be really wizzy is if I was able to set up a report and then have it automatically update an excel or CSV in my dropbox folder.

  • papanx


  • davepoly12

    What if I want the report to show up as a drop down form. I have a rating site that I want the review page to have a drop down to see the reviews and a drop down to create a review. Is there a way to have the reviews update along with the people taking the reviews as well as show up on the same page?