User Guide

How to Download Form Submissions as Excel/CSV/PDF?

Last Update: March 29, 2016

Downloading your form submission as Excel, CSV and PDF is possible with Jotform. Please follow all steps below:

1. Login to your account and click My Forms on top of the page

2. Click the form of which you need to get the submissions.

3. Click the Submissions button from the toolbar above

If you'd like to download your submissions partially, please proceed to step 4. This may apply to those who are experiencing download issues due to a very high number of submissions. Else, proceed to step 6.

4. While on the form's submissions page, click on Preferences icon (small gear image on the screenshot below) on the right side and select a date range. 

5. Click the Time Frame drop down to show the list of options for partial downloading of submissions.

You can also use "Custom Time Frame" to limit the date range of your submissions so you can get a smaller batch of submissions for easier download.

6. Then click on the ExcelCSV or PDF button to start the download process

***We have added a new mode to let the system check your form submissions count and download submissions by batch of 5000 per queue. You will see a popup dialog about this process, please follow all the steps.***

Questions? Please write it in the comments box below!


  • davepoly12

    What if I want the report to show up as a drop down form. I have a rating site that I want the review page to have a drop down to see the reviews and a drop down to create a review. Is there a way to have the reviews update along with the people taking the reviews as well as show up on the same page?

  • papanx


  • Andrewr

    What would be really wizzy is if I was able to set up a report and then have it automatically update an excel or CSV in my dropbox folder.

  • phuketh3

    What would be really neat for me would be to allow people to view a table of submissions online. Or have I missed a feature that's already there?

    To be effective I'd want to make this table publicly available on my site but I'd want control over which columns are displayed.

  • phuketh3

    Oops. Answered my own question after searching around in the forum. Brilliant solution, more that I was asking for. Well done guys.

  • jgc

    can I view the submission in the layout I created and print it out? I work with psychiatrists and need to have it very readable and can the dr then type notes along side their answers?

  • baxcommercial

    After I perform a search in submissions, can I or why can't I, only download those results in an excel file instead of all submissions?

  • guest_30105664929052

    Can an image be created from the completed form and be set up to auto-download and transfer to a secure server at the time the submit button fires? And can the data from the form be downloaded as a CSV file and downloaded at the same time as the image?

  • latrama

    I can't download my forms to an Excel doc.
    It says there is an error in download .Is it worcking?
    Thanks for your service

  • pdoss

    this is not what I meant...did you go to the "Elf on a Shelf" registry and complete the steps to see the outcome? It is a .jpg with the data embedded - so the user can print it out immediately after filling out the form. I was hoping to acived this through jotform and a pdf form...

  • baxcommercial

    Can I create a report based on only a portion of the submissions?

  • qbuster

    I have over 650 responses to a 100 question survey and it would really use to be able to filter reports and/or downloads by different fields.

    For example, each form includes demographic information like age-groups, gender, address (house number & postcode), etc. as well as the survey questions themselves.

    Ideally, I would to produce reports that have been filtered by each of the demographic fields.

    PS The current 'filter' allows partial downloads by time slots and gives the user the opportunity to select which fields to include in the download - could we have a quick way to select/deselect all fields? At the moment the default is All Fields which, if like our form, means having manually deselect a choice of over 100 fields if we are only interested in one or more specific fields.


    Will Chapman

  • tiffanystone

    is there a way to partially download your submissions to Excel with a date AND TIME range? EX: 1/20/15 @ 6:00AM through 1/27/15 @ 6:00am. I tried putting 0600 after the date but nothing happened.

  • IphanIlhadoCampeche

    Olá, gostaria de saber se existe uma forma de meu formulário respondido ficar em apenas 1 folha quando eu fizer o download em PDF? E a foto sai muito grande, daí ocupa um espaço muito grande na folha, utilizando duas folhas, sendo que uma seria ideal... Aguardo e agradeço!

  • sstone3

    Is there a way to download each response as a separate PDF file?

  • Jorge Preciado

    Compañeros quiero eliminar filas de
    como hago


  • Diego Dora

    i have integrate the form with google drive, so i want the submission form in excel(send to google drive) to do so???

  • Roberto Kai Hegeler

    Can I ad a filed to download the submission as CSV or Excel? So a user gets a CSV/Excel file?

  • fliartistsinfo

    where does the excel file download to? I can't find it.


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