If you’re reading this post, you may be on the hunt for reliable cloud collaboration software.
Founded in 2012, Airtable quickly rose to fame as an easy-to-use but robust alternative to Google Spreadsheets and Excel. It’s kind of like Google Sheets on steroids. The use cases for how people and companies use Airtable are nearly endless — from creating content calendars and project management trackers to employee org charts and even building full-on databases.
With so many use cases, Airtable can be intimidating. How do you take full advantage of these capabilities?
In this post, we’re going to examine six Airtable alternatives:
- JotForm Tables
Launched in October 2020, JotForm Tables combines the ease of use of spreadsheets with the sheer power and customization of a database. That’s because it allows teams to easily sync form responses and manage all of their data in one workplace.
Let’s say you want to create an onboarding tracker to ensure all new employees have a great experience in their first 90 days on the job. You can set up multiple tables — including one with all of the new hires’ names and phone numbers and another tab that has the full 90-day onboarding plan.
In your onboarding plan, you can add attachments for any presentations or information that you need to distribute and use the checkbox field to “check” off when an item has been completed.
You can set up custom filtering, calculations, and formulas to better standardize and automate administrative tasks related to employee onboarding. And, once you’ve built the onboarding plan table, you can email each new hire a link to view the table on their first day.
Employee onboarding is one of hundreds of use cases for JotForm Tables. More than 250 free templates make it easy to get started.
Notion is ideal for individuals and teams looking for one SaaS tool to do a bunch of different tasks. That’s because Notion is specifically designed to be an all-in-one note-taking app, knowledge base, project management tool, and database. Instead of having to pay for two, three, or four pieces of software to do each task, you can just use Notion.
Some additional features include infinite category and page hierarchy, sophisticated table formats, markdown support, a web clipper to easily save images and sites from around the Internet, and real-time messaging features. It also works seamlessly across the web, desktop apps (Windows and Mac), and on mobile.
Some of Notion’s customers include Drawbotics, Aircall, Vero, Solvvy, and PayFit. They have a limited free version, and pricing for teams starts at $8 per member per month.
Asana is ideal for teams looking for advanced project management and collaboration features. You can document and keep track of individual tasks (such as checklists) and organize full projects (such as managing your content calendar) or large strategic business initiatives like a product launch.
You can organize and view individual projects across different formats, including Kanban-style, Calendar, and Timeline views. You can also save time by using custom fields and templates. Asana integrates with more than 100 different tools, including Slack, Google Drive, Dropbox, Zapier, and JotForm.
Asana customers include NASA, Uber, Yelp, GE, Google, Bill & Melinda Gates Foundation, and Spotify.
There’s a free version of Asana, which is ideal for individuals and small teams that need only basic project management functionality. Paid plans start at $10.99 per month for each team member.
Evernote is a powerful note-taking application with added knowledge management and team collaboration functionality. Some of their most popular features include tagging, advanced search (including handwriting in images and screenshots), web clipper, document and business card scanning, and template customization.
You can even build and publish an entire microsite on Evernote.
Evernote also integrates with hundreds of apps, including Google Drive, Salesforce, Outlook, and Slack, and works seamlessly across the web, desktop apps (Mac and PCs), and on mobile.
Some of Evernote’s customers include CoSchedule, Freitag, Migros, Andela, and Gantrex.
Similar to Asana, they have a free plan that’s ideal for individuals looking for more basic capabilities. Their team plans start at $15 per month for each team member.
Similar to Asana, Pipefy is another advanced project management and team collaboration tool. This tool works best if you’re looking to manage, automate, and report on existing workflows and processes. They have dozens of prebuilt process, workflow, PDF, and email templates as well as the ability to create your own quickly.
Some of their customers include Volvo, IBM, Capgemini, Santander, and Wipro.
Pipefy has a limited free version, and their paid plans start at $9 per month for each team member.
Similar to Asana and Pipefy, Basecamp is another advanced project management and team collaboration tool. Some of their most popular features include to-do lists, scheduling tools, file and document management, message boards, advanced reporting features, and even a client portal.
Many remote and distributed teams gravitate to Basecamp because it’s designed specifically for asynchronous communication. The two founders — Jason Fried and David Heinemeier Hansson — are both fervent supporters of remote work.
More than 3 million organizations have used Basecamp, including APEX, Full Sail University, Autotrader, and Health Economics Advisors Inc.
They have a free version that’s ideal for individuals, freelancers, and small teams, and their paid plan is $99 per month. Basecamp is the only tool in this post that doesn’t charge a per-user fee.
While these are all great products, some work better for specific use cases like note-taking, knowledge base organization, or project management. We recommend creating a list with all of your must-have as well as nice-to-have features. This can help you choose the cloud collaboration software that best matches your needs.