Top 5 Airtable alternatives

If you’re reading this post, you may be on the hunt for a reliable cloud collaboration software.

Founded in 2012, Airtable quickly rose to fame as an easy-to-use but robust alternative to Google Spreadsheets and Excel. It’s kind of like Google Sheets on steroids. The use cases for how people and companies use Airtable are nearly endless — from creating content calendars and project management trackers to employee org charts and even building full-on databases.

With so many use cases, Airtable can be intimidating. How do you take full advantage of these capabilities?

Notion

screenshot of Notion pricing page

Notion is ideal for individuals and teams looking for one SaaS tool to do a bunch of different tasks. That’s because Notion is specifically designed to be an all-in-one note-taking app, knowledge base, project management tool, and database. Instead of having to pay for two, three, or four pieces of software to do each task, you can just use Notion.

Some additional features include infinite category and page hierarchy, sophisticated table formats, markdown support, a web clipper to easily save images and sites from around the Internet, and real-time messaging features. It also works seamlessly across the web, desktop apps (Windows and Mac), and on mobile.

Some of Notion’s customers include Drawbotics, Aircall, Vero, Solvvy, and PayFit. They have a limited free version, and pricing for teams starts at $8 per member per month.

Asana

screenshot of Asana pricing page

Asana is ideal for teams looking for advanced project management and collaboration features. You can document and keep track of individual tasks (such as checklists) and organize full projects (such as managing your content calendar) or large strategic business initiatives like a product launch.

You can organize and view individual projects across different formats, including Kanban-style, Calendar, and Timeline views. You can also save time by using custom fields and templates. Asana integrates with more than 100 different tools, including Slack, Google Drive, Dropbox, Zapier, and JotForm.

Asana customers include NASA, Uber, Yelp, GE, Google, Bill & Melinda Gates Foundation, and Spotify.

There’s a free version of Asana, which is ideal for individuals and small teams that need only basic project management functionality. Paid plans start at $10.99 per month for each team member.

Evernote

screenshot of evernote pricing page

Evernote is a powerful note-taking application with added knowledge management and team collaboration functionality. Some of their most popular features include tagging, advanced search (including handwriting in images and screenshots), web clipper, document and business card scanning, and template customization.

Pro Tip

You can even build and publish an entire microsite on Evernote.

Pro tip: You can even build and publish an entire microsite on Evernote.

Evernote also integrates with hundreds of apps, including Google Drive, Salesforce, Outlook, and Slack, and works seamlessly across the web, desktop apps (Mac and PCs), and on mobile.

Some of Evernote’s customers include CoSchedule, Freitag, Migros, Andela, and Gantrex.

Similar to Asana, they have a free plan that’s ideal for individuals looking for more basic capabilities. Their team plans start at $15 per month for each team member.

Pipefy

screenshot of pipefy pricing page

Similar to Asana, Pipefy is another advanced project management and team collaboration tool. This tool works best if you’re looking to manage, automate, and report on existing workflows and processes. They have dozens of prebuilt process, workflow, PDF, and email templates as well as the ability to create your own quickly.

Some of their customers include Volvo, IBM, Capgemini, Santander, and Wipro.

Pipefy has a limited free version, and their paid plans start at $9 per month for each team member.

Basecamp

Similar to Asana and Pipefy, Basecamp is another advanced project management and team collaboration tool. Some of their most popular features include to-do lists, scheduling tools, file and document management, message boards, advanced reporting features, and even a client portal.

Many remote and distributed teams gravitate to Basecamp because it’s designed specifically for asynchronous communication. The two founders — Jason Fried and David Heinemeier Hansson — are both fervent supporters of remote work.

More than 3 million organizations have used Basecamp, including APEX, Full Sail University, Autotrader, and Health Economics Advisors Inc.

They have a free version that’s ideal for individuals, freelancers, and small teams, and their paid plan is $99 per month. Basecamp is the only tool in this post that doesn’t charge a per-user fee.


While these are all great products, some work better for specific use cases like note-taking, knowledge base organization, or project management. We recommend creating a list with all of your must-have as well as nice-to-have features. This can help you choose the cloud collaboration software that best matches your needs.

Chad is VP of Marketing and Communications at JotForm. He’s also a frequent contributor to various tech and business publications, and an absolute wizard with a Vitamix. He holds a master’s degree in communication and resides with his wife and cats in Oakland, California. You can reach Chad through his contact form.

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