How to embed a Microsoft Form

Adding an online form to your website, email, or social page allows users to directly interact with your brand without having to jump unnecessary hurdles. Microsoft Forms, one of the most popular online form builders, allows you to share your form in multiple ways.

Follow along as we break down the three key options for how to embed a Microsoft Form and look at a powerful alternative that may offer more value for your effort.

3 ways to share or embed a Microsoft Form

Depending on how you want to share your form with recipients, Microsoft Forms provides a variety of options to embed and share your forms and collect responses. Whether you need to get your form on your website, email it to a client, or share it through a link, here are step-by-step instructions on how to share or embed a Microsoft Form.

1. Website

Embedding your Microsoft Form into your website makes it easy for users to access it at any time. Using Microsoft Forms, you can quickly add an iFrame with a form on your site in a few steps.

1. Create a new form or open an existing form you’d like to share.
2. Once your form is ready to send, click the Collect Responses button at the top right of the builder.
3. On the right side of the popup, select the Embed icon to generate a code for you to add to your site.
4. Copy your embed code and paste it directly to the page or post of your website where you want it to appear.

2. Email

Sending your Microsoft Form via email isn’t exactly the same as embedding it, but it allows you to provide users with an invitation to fill out the form through Outlook or Teams. Here’s how to do it:

1. Create a new form or open an existing form you’d like to share.
2. Once your form is done, click the Collect Responses button at the top right of the builder.
3. On the right side of the popup, select the Invitation icon.
4. Type in your intended recipients.
5. If you want, edit the text box in your message.
6. Check the box for the method you’ll use to send your message, Outlook or Teams (if you have access to Teams through your account).
7. Click the Send button in the bottom-right corner.

3. Link

To embed a Microsoft Form in a more straightforward way, try using an easy share link. You can place these links anywhere for your intended recipients to access.

1. Create a new form or open an existing form you would like to share.
2. Once your form is ready to send, click the Collect Responses button at the top right of the builder.
3. Select the Link icon on the right side of the popup. This should also be the first option.
4. If you want to make your shareable link shorter, check the Shorten Link box.
5. Select the Copy Link button.
6. Paste your link wherever you need it to go.

An alternative that offers powerful benefits

While it may be possible to embed a Microsoft Form through multiple sharing options, its other features don’t provide the return on investment that some form-building alternatives do. Jotform is a free online form builder that offers users a suite of powerful features to save you time and effort in the form-building process.

Some of Jotform’s top benefits for users include

• Offline forms through the Jotform Mobile Forms app
• More than 10,000 form templates
• Data storage and management in Jotform Tables
• Digital signature collection with Jotform Sign

Beyond these advanced features, it’s just as easy to embed your Jotform form as it is to embed a Microsoft Form. Create your form from scratch — or use a template — and you’re ready to share it.

Ways to share and embed a Jotform form

There’s a wide range of options available for sharing and embedding a Jotform form. Here’s a breakdown of three commonly used ways to use each one in a matter of minutes.

1. Website

Regardless of how you create your Jotform form, you can embed it in your website in a few quick steps:

1. Select your form in the Form Builder.
2. Click the Publish button at the top center of the Form Builder.
3. Select Embed in the options menu on the left.
4. Select the green Copy Code button under the provided code snippet.
5. Add that code snippet where you want it to appear on your website.

2. Email

Although you can’t share a Jotform form directly within an email for security and accessibility reasons, you do have the option to send emails directly from Jotform that contain a link to your form.

1. Open the Form Builder and go to Publish.
2. Select the Email option on the left side of the screen.
3. Select the Share On Email option to send your email through Jotform.
4. Add your subject line under Email Subject and update your message under Email Content.
5. Click the Recipients tab.
6. Enter your Sender Name and Reply-to Email Address.
7. Under To, add your recipient’s email addresses.
8. To send, select the green Send button.

3. Quick link

Sharing your Jotform with a link is the simplest way to collect responses in whatever way best suits your needs. Here’s how to get started:

1. Open the Form Builder and select which form you’d like to share, or create a new form.
2. Once your form is ready, click the Publish button at the top of the screen.
3. Select Quick Share from the list on the left. This option should also automatically appear when you enter the Publish menu.
4. Click the green Copy Link button.
5. Place this link wherever you want to share your form, whether it’s in an email or in your social media profiles.

No matter how you choose to share your form, Microsoft Forms has options that can fit your needs. But if you’re looking for an online form builder that combines shareability with advanced functionality, consider an alternative like Jotform. You can share your forms in a few simple steps and start collecting responses with ease.

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