How to Limit Submissions in a Form

Last Update: December 27, 2013

A limit can be placed on the number of submissions a form receives. An expiration date can also be set for the form.

Load the form into the form builder and take the following steps:


1. While on the Setup and & Embed tab, click Preferences

2. In the Preferences window click the  Form Limits tab

3. On this tab you can limit the number of submissions and/or set an expiration date


The form whose Preferences window is illustrated above, was set to be disabled either upon receiving five (5) submissions or at 1:00 AM on September 7, 2012, whichever came first.


Please note the following:

-The digit "5" (not the word "five") was entered for the submission limit

-The date format is YYYY-MM-DD. Therefore, the date above is September 7, 2012 (not July 9, 2012)

-The time was entered in the 24 hour format (no "AM" or "PM" included)

-The time is US Eastern Standard Time (server time, not your computer time)


The instant a form reaches its submission limit and/or expiration date it will become disabled. So, in the example above, the form became disabled either upon receiving five (5) submissions or at 1:00 AM on September 7, 2012 (not July 9, 2012) whichever came first.


To re-enable a form that was disabled due to a submission limit and/or expiration date having been set, do the following:

Scenario 1

Submission Limit: 5

Expiration Date: (None set)

Example 1: You would like to allow 10 more submissions. Increase the submission limit to 15 (5 current submissions + 10)

Example 2: You would like to remove the submission limit altogether. Remove whatever number is in the Submission Limit box


Scenario 2

Submission Limit: (None set)

Expiration date: 2012-9-7 1:00

Example 1: You would like to change the expiration date to 3:30 PM on March 21, 2013.  Enter 2013-3-21 15:30in the Expire Date box (Omitting the time will disable the form as soon as the date entered is reached).

Example 2: You would like there to be no expiration date. Remove whatever date is in the Expire Date box


Scenario 3

Submission Limit: 5

Expiration Date: 2012-9-7 1:00

Use the examples in the previous scenarios as a guide, according to the change you wish to make.


Questions? Please let us know below!

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27 Comments...


   
abajan (December 03, 2011 at 04:59 AM)

This feature is especially useful when used with a "Unique Submission" setting of either "Loose Check" or "Strict Check".


   
inal (December 11, 2011 at 09:07 AM)

How to setting No Limit Submissions a Form

Thank

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woodhaventeam (December 20, 2011 at 12:07 PM)

Is there a way to make it so a user cannot submit their form if they do not meet specific requirements as defined by the form (in this case it is a job application form - we do not want an applicant to be able to apply if they do not meet our 4 minimum requirements - they are yes/no questions where if the answer is "no" they are not eligible.
Hope that makes sense.
Thanks!

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Rohith VSN (December 31, 2011 at 01:04 PM)

I cannot see the limit submission option. Please help.

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kdarcel (January 03, 2012 at 03:30 AM)

The limit submission option remains unavailable. We were counting on this. When will it be remedied?

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fxr (January 18, 2012 at 09:04 AM)

This feature has been temporarily disabled as it has caused unforeseen problems in other types of form functionality.

We hope to be able to bring it back soon.


   
mjw (January 18, 2012 at 09:51 PM)

Can the time free be estimated when the feature will be back up? We are thinking of moving all of our forms from other form builders to jotform, but rely on being able to add some kind of deadline. Thanks.

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mkaske (January 26, 2012 at 10:06 AM)

Is there a way to get on a notification list so that when this feature is activated we will know?

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eatlantis (February 02, 2012 at 10:15 AM)

Access Denied
niçin geldi bu uyarı acaba...

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klarprospects (March 14, 2012 at 07:17 AM)

Trying to avoid people entering duplicate records in the form, how do i do this?

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KeepsakePortraits (April 03, 2012 at 04:22 PM)

Would love to see this feature reimplemented as well.

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BritishAssociation (April 09, 2012 at 11:05 PM)

Please can you let us know when the feature is going to be re-enabled as we could really do with having this facility. Many Thanks

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gocampo (April 13, 2012 at 04:57 PM)

Hi!

Any chance we have this feature working in the near future? Thanks!

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SJ (April 20, 2012 at 01:02 PM)

Not having this feature is a deal breaker. I am forced to use competing form builder sites which have this feature and Google Doc integration implemented. I will return when JotForm is back on par with the competition.

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MEGSSS (April 25, 2012 at 10:02 PM)

Ditto the above. We really need this ability. Although we will deal with the lack thereof. But please hurry.

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halh (May 17, 2012 at 07:26 AM)

There are a number of variations on this theme. The original intent was to close a form based on previous number of submissions or date. I'd like to limit submissions within a field and display a message, e.g. "This course is full, you are on a wait-list" but still permit the other fields to be completed.

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hac (May 29, 2012 at 01:21 PM)

Is there still no update on it?

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swelch (June 17, 2012 at 03:43 PM)

Not having this feature is really making things more difficult for me. Can you give some idea when this will be back?

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J2O (July 30, 2012 at 09:32 AM)

You guys really need to get this feature back in JotForm! Its the one thing missing from this great script!

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slimflimzy (August 20, 2012 at 04:05 PM)

Adding to the above:
Please, oh please reimplement this OR supply alternatives for achieving a similar effect manually.

I don't see how a form can be safe if a user can send limitless replies...

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guest_23469352858062 (December 13, 2012 at 12:33 AM)

It's Very Very Good...But need also
this kind of same feature for some of form field...or " No " duplicate entry for form field..Date or Time or
Drop Down Box or Radio Button or Check box...ect


   
rokynrobyn (February 08, 2013 at 12:50 PM)

Is there a way to set limits on options. For example, 10 people can submit option 1 and then option 1 will be disabled, not the entire form?

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ASRA (April 01, 2013 at 09:33 PM)

This feature completely failed to work for me. I set a limit of 148 submissions on a form, but the form kept on receiving submissions into the 150s before I realised and manually cut off access.

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SMF_Test (August 07, 2013 at 11:31 PM)

Is this feature not working? or not available for free plan holders?

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TerriA (December 04, 2013 at 07:32 PM)

What time zone is used? How will I know that 17:00 hours is 5 pm MST or 5 pm CST or 5 PM EST, etc. I am in MST time and need the form to turn off at 5 pm.

Thanks

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a2derbydimes (March 11, 2014 at 09:42 AM)

Being able to set a submissions limit is great, but it doesn't work perfectly. My form, to register a limited number of people for an event, asks users to pay a fee via PayPal and they're directed to PP after they click Submit. It seems that JotForm counts toward the submissions limit any instance that the form is filled out and the user clicks Submit -- regardless of whether they completed the PP transaction. For example, I embedded the form on a web page, so when someone reported an issue I sent test submissions sans PayPal payment from four different browsers. What makes this even more frustrating is that after resolving the user's issue, I deleted my test submissions from the "incomplete payment" area, thinking that would ensure they wouldn't be counted toward the limit.

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GreatKIDS (March 19, 2014 at 11:53 AM)

Is there a way in the warning message to embed or ?? so that they are redirected to a second form that puts them on a waiting list?

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