Scheduling calls and meetings can quickly become an administrative nightmare.
The right scheduling software can be a gamechanger, as it eliminates back-and-forth emails and allows people to schedule their own appointments, whenever is convenient for them.
With millions of users, Calendly is one of the most popular scheduling tools. The software includes features like calendar integrations, the ability to set availability preferences, time zone detection, and controls to create buffer times between meetings or prevent last-minute meetings from being scheduled.
But it’s not the only scheduling software available. In this post, we look at 12 alternatives:
12 best Calendly alternatives
- You Can Book Me
- Microsoft Bookings
- HubSpot Sales
OK, we might be biased, but it’s easy to create simple, easy-to-edit forms, sync your calendar, and have your customers and clients schedule their meetings using JotForm. Our new appointment field makes the process seamless.
You can set aside times for meetings, specify how long meetings can last, and indicate how many people can sign up for a time slot. Plus, if you’ve enabled an autoresponder, meeting participants will get an email confirmation automatically.
Don’t want to build an appointment form from scratch? Check out all of our customizable, free appointment form templates.
Founded in 2006, we now have 7 million users. Once you set up an appointment scheduling form, chances are you’ll find many other use cases, from payment forms to mobile forms, that allow you to create and collect information on the go, offline.
Try JotForm for free. Our paid plans start at $15.83 per month.
2. You Can Book Me
You Can Book Me was designed to make scheduling simple. To get started, simply connect your Google or Outlook calendar to the software so it can check your availability.
You can create a booking page and share your link to allow people to schedule appointments with you. The booking appears as a new event on your calendar. You can host a virtual meeting through an app like Zoom.
The software got its start back in 2011 and has grown from a few users to handling over a million bookings each month. Each plan comes with a free 14-day free trial of the software. Paid accounts start at just $10 per calendar, per month. You can save up to 20 percent on the monthly cost by paying in advance.
Doodle is a calendar tool that lets users manage their time and coordinate meetings. It makes booking faster by enabling anyone to schedule a meeting on a single platform.
Doodle lets you sync your calendars, quickly discover when users are available, and invite people to choose from proposed times, whether you’re hosting meetings with just one other person or with multiple people. The simple interface lets you manage reminders and send updates to attendees.
Doodle got its start back in 2007 and is used by over 30 million people today. Doodle’s premium plans come with additional features like using your company logo and a personalized URL. Each plan offers a 14-day free trial. The Starter plan begins at just $4.49 per month for a single user.
Setmore is a lightweight online appointment scheduling option for teams of all sizes. The software lets you create staff logins, set email and text reminders, integrate with social media or productivity software, and share positive reviews from customers.
Customers can schedule their appointments through your website, and it’s easy to schedule recurring appointments. You can also get paid online through Square or Stripe, depending on your plan.
Setmore began in 2011 with the intent to address online scheduling needs for a non-tech audience. The company has kept its software lightweight and easy to use.
It offers a free plan so users can quickly get started and test the software before upgrading. Premium plans begin at $25 per month for up to 20 staff logins.
TimeTrade offers intelligent appointment scheduling to connect, acquire, and retain customers. The software is intended to work for a variety of industries, including banking, higher education, and automotive services. The software is secure, flexible, and scalable for growth.
Core capabilities include omnichannel scheduling, smart matching to pair appointment requests with the right team member, appointment routing, video conferencing, and configurable rules for scheduling times and priorities. It also includes reporting, analytics, and the ability to integrate with customer relationship management (CRM) software.
Founded in 1999 as a business appointment scheduling solution, TimeTrade now offers cloud-based software for more than 10,000 companies. Small business plans begin at $6.50 per user, per month. Contact a sales representative for enterprise pricing.
SimplyBook.me is a booking and business management solution for businesses of any size.
The software boasts over 60 custom features designed to help attract new clients and nurture existing customers. Some features include the ability to send reminders, charge deposits up front to avoid last-minute cancellations, and accept appointments through social media buttons. It also offers integrations with payment providers, calendars, and WordPress.
SimplyBook.me got its start in 2011. It now serves more than 50,000 companies. The pricing starts at $9.90 per month, and each plan comes with a 14-day free trial. A free plan is available for those who need minimal features.
7. Microsoft Bookings
Microsoft Bookings is part of Microsoft 365 for Business. It gives users a faster alternative to time-consuming scheduling tasks and optimizes organization. Through the tool, users can customize appointment details and booking requirements, and specify service providers.
The software easily integrates with Office calendars to quickly find available time slots. You can hold meetings through Skype for Business or Microsoft Teams.
Microsoft launched Bookings in 2016. The relatively new software is part of select Microsoft 365 plans. These plans include Office apps, email, file storage, sharing, and more.
Microsoft 365 plans begin at $5 per user, per month for the Business Basic option. Business Basic is free for the first six months if you make an annual commitment.
TimeTap positions itself as the most secure, enterprise-ready scheduling software available. The mobile-friendly design is made to be simple and effective.
The software includes features like unlimited appointments, customizable booking forms, client management options, recurring appointments, multiple time zone support, and automated appointment waitlists. You can accept payments through the software and trust that your data is secure.
TimeTap launched in 2010. They offer multiple plans for businesses and small, professional teams. There’s even a free starter plan that provides basic scheduling functions for individual use. Advanced plans begin at $24.95 per month for one staff member in one location.
Vocus.io is a Chrome extension that offers simple booking capabilities. Through the extension, you can set your availability, customize times and meeting durations, create meeting buffers, and share your booking link through email or your website. Meetings are automatically added to your calendar when a client selects a time slot.
Vocus.io also goes beyond scheduling as an email outreach platform. You can personalize email campaigns, track and automate emails, sync with CRM systems, and collaborate with your team, all in one solution.
The Vocus.io extension got its start in 2016. Basic plans begin at just $5 per month — the cost of a single coffee. Vocus.io also offers a 30-day free trial so users can test the extension before committing.
ScheduleOnce is a Chrome extension offered by OnceHub. The extension lets users quickly schedule customer appointments, group meetings, and one-on-one meetings. ScheduleOnce works seamlessly with Google Calendar and integrates easily with GoToMeeting, Zoom, and other virtual meeting tools.
Features include the ability to offer multiple event and meeting types, set multiple location settings, accept appointments for yourself or your team, accept bookings for rooms or resources, and find times for group meetings.
ScheduleOnce was founded in 2006. Pricing begins at a $15 monthly flat fee for up to three users or $10 per month, per user for four or more users. Large teams of over 100 users must contact a sales representative for pricing details. The company offers a 14-day free trial for any of its plans.
11. HubSpot Sales
HubSpot offers a meeting scheduling software solution in conjunction with their sales software. The solution syncs with Google and Office 365 calendars and lets prospects automatically schedule meetings.
Meeting scheduling enables you to organize and grow your database of customers and prospects. Additional sales software features include email scheduling, live chat, calling, email tracking, Salesforce integration, and customizable reporting.
HubSpot was founded in 2006 and has offered innovative marketing and sales solutions ever since. The platform allows you to get started with free tools and resources, and then upgrade as your business scales up. HubSpot Sales plans begin at $40 per month.
Mixmax was designed as a sales engagement platform to help people reach their customers, book more meetings, and close more deals. It’s an email app that can easily be added to Gmail.
Scheduling capabilities include setting up one-click meetings, adding your Google Calendar to emails, and easy group scheduling. You can also schedule emails and send reminders through the app.
Mixmax began as a small company in 2014 and is used by more than 10,000 businesses today. The app features a variety of different plans to meet various company needs. The starter plan begins at just $9 per user, per month. Contact the company to have a custom plan designed for enterprise levels.
The key to finding the right appointment scheduling software for your company is to look closely at the features. Know what your business needs are before shopping around, and be sure to take advantage of free trials if you find an option you want to test.