How to make a Google Form public

One of the most popular and reliable ways to collect feedback quickly from a large number of people is to create an online survey using a tool like Google Forms. But to collect the responses you’re looking for, you’ll need to know how to make a Google Form public. Otherwise, potential respondents simply won’t be able to access it.

To avoid that frustration, it’s important to understand how best to share your forms and surveys with customers, fans, or anyone else who’s willing to give you useful information. Bringing in new perspectives can help you better understand the demographics important to you.

Once you learn how to make a Google Form public, you’ll be able to share your forms and surveys with the world — giving you the valuable data you’re looking for.

Why make a Google Form public?

Making sure your form is public removes barriers to accessing it and may help bring in new perspectives. While you can set limits on who can fill out your form, making it accessible to anyone on the web may give you a larger pool of respondents. Making a Google Form public is one of the best options for seamlessly sharing your survey with others.

It’s important to note that when you create a Google Form to conduct a survey or collect feedback, respondents can fill it out but won’t be able to make changes to the form itself. You can safely share the form link publicly with anyone who wants to participate without worrying that they might make changes to the form content.

How to make a Google Form public — and share it

To start, you’ll need to create your Google Form. Once you have the form you need, it’s time to share it. Here’s how:

  1. In Google Forms, open the form you want to make public.
  2. Under the Settings tab, click on Responses.
  3. Under Requires Sign In, toggle all options to the off position, including Limit to 1 response.
  4. To share the form, click the Send button in the top right.
  5. Choose how you’d like to share your Google Form. There are several ways to do this.
    • Email: Include a subject line and a message with your invitation to fill out the form. You can also embed the form itself in the email.
    • Link: If you’d like to share the form through a link instead, Google Forms will generate a custom link for your form, which anyone with the link can fill out. Then, you can send this link to anyone you like, through any channel you’d like.
    • Embed: With the embed option, you can copy an HTML code that will embed your form directly onto a webpage for people to fill out.
    • Social media: Clicking these icons will allow you to share your form directly through Twitter or Facebook.
  6. Watch the responses flow in. To see all your responses in Google Sheets, click on the Responses tab, then on the green spreadsheet icon. You can track and manage responses through this spreadsheet.

How to add collaborators

In certain cases, you may want to allow collaborators or even the general public to edit the actual form, changing the content if they want.

To do this, you’ll need to follow these steps to make a Google Form public in this way:

  1. Click the three dots next to the Send button at the top right of the screen. This will open a new menu.
  2. Choose the Add collaborators option.
  3. In the Get link section, click the Change button.
  4. Decide between the options under link-sharing.
    • Restricted: You can specify the exact people who can make changes by adding their email addresses to the Add Editors section.
    • Anyone with the link: Anyone with the link can make edits.
    • Your organization: If your company has its own Google Workspace account, you could choose to give access only to people in your company.

An alternative way to set up customizable access

If you need more functionality than Google Forms provides, you can look into alternative form builders like Jotform. These platforms often have robust settings to control access to your form.

With Jotform, you can set forms to be publicly accessible, available only to those with the link, and even available to everyone at the same email domain address (like a company email).

In Jotform’s Form Builder, choose the appropriate setting from the Access Settings menu. You can set your form to be invite-only, public, or company-access there.

Collecting feedback from your audience is crucial, regardless of your industry or organization type. To do that effectively, you need to make sure your surveys and questionnaires are accessible to your intended audience.

This article is originally published on Apr 08, 2022, and updated on May 10, 2022.

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