How to make a Google Form public

One of the most popular and reliable ways to collect feedback quickly from a large number of people is to create an online survey using a tool like Google Forms. But to collect the responses you’re looking for, you’ll need to know how to make a Google Form public. Otherwise, potential respondents simply won’t be able to access it.

To avoid this inconvenience, you need to know how to share your forms and surveys with customers, fans, and anyone willing to give you useful information. Bringing in new perspectives can help you better understand your target demographics, including what they’d like to see from your particular product or service.

Luckily, you can gather this valuable intel once you learn how to make a Google Form public.

Why make a Google Form public?

Making your Google Form public helps you remove accessibility barriers and open it up to a larger pool of respondents with new, unique perspectives. It’s an easy, seamless, safe way to share your form or survey with others to collect valuable feedback.

That said, while your respondents can fill out your public Google Form, they won’t be able to edit the form itself or make any changes to its content.

How to make a Google Form public — and share it

Now that you know why you should make a Google Form public, let’s learn how to actually do it.

  1. Open the form you’d like to make public in Google Forms. (If you haven’t yet created one, you need to do that first.)
  2. Under the Settings tab, click on Responses.
  3. Under Requires Sign In, toggle all options to the off position, including Limit to 1 response.
  4. To share the form, click the Send button in the top right.
  5. Choose how you’d like to share your Google Form:
    • Email: This method enables you to include a subject line and message with your invitation to fill out the form. You can also embed the form itself in the email.
    • Link: If you’d like to share your form via link, Google Forms will generate a custom link for your form, allowing anyone with the link to fill it out — on any channel.
    • Embed HTML: Using the embed option, you can copy an HTML code to embed your form directly onto a web page for people to fill out.
    • Social media: This method allows you to share your form directly on Twitter or Facebook.
  1. Finally, you can track and manage your responses in Google Sheets by clicking on the Responses tab followed by the green spreadsheet icon.

How to add collaborators

In certain cases, you may want fellow colleagues or collaborators to be able to edit and change the actual form, like if you’re creating and optimizing a customer feedback form with members of your team.

To do this, you’ll need to learn how to add collaborators:

  1. Click the three dots next to the Send button at the top right of the screen. This will open a new menu.
  2. Choose the Add collaborators option.
  3. Under the General access section, you should see some link-sharing options:
    • Restricted (“Only people with access can open with the link”): Using this option, you can specify exactly who can make changes to your form by adding their email addresses to the Add Editors section.
    • The name of your organization (“Anyone in this group with the link can edit”): With this method, you can give access only to people in your organization, like if your company has its own Google Workspace account.
    • Anyone with the link (“Anyone on the internet with the link can edit”).

How to make a Google Form public but not editable

As we mentioned previously, sharing your Google Form via a link or embedding it in your website allows respondents to fill it out but not edit it. The only ways for recipients to edit or make changes directly to your Google Form are if you

  • Specifically add them as a collaborator
  • Add them as an editor when sending the form via email

As long as you don’t add recipients as an editor or collaborator, you don’t have to worry about them editing the form — even if it’s public.

An alternative way to set up customizable access

If you need more functionality than Google Forms provides, you can look into alternative form builders like Jotform. These platforms often have robust settings to control access to your form.

With Jotform, you can set forms to be publicly accessible, available only to those with the link, and even available to everyone at the same email domain address (like a company email). This is possible with Jotform’s Form Builder, which allows you to choose the appropriate setting from the Access Settings menu — whether that’s public, invite only, or company access.

Collecting feedback from your audience is crucial, regardless of your industry or organization type. To do that effectively, you need to make sure your surveys and questionnaires are accessible to your intended audience.

This article is originally published on Apr 08, 2022, and updated on Nov 23, 2022.

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