4 of the best appointment scheduling apps for your business

The number of emails any business owner receives daily can be overwhelming. So when you need to schedule a meeting, the last thing you want to do is start another email thread. That’s why it’s helpful to find a way to set up appointments that doesn’t include email. 

Enter appointment scheduling software.

Scheduling apps help groups of people schedule meetings, usually by integrating with their online calendars. A good platform will cut down on emails and free up time for you, your employees, and your clients.

Choosing which software to invest in is difficult, especially when there are so many different apps on the market. The wrong software can make your life more complicated, requiring employees to navigate a confusing new platform. But the right software will reduce the number of emails you need to send, sync with your calendar system, and send reminders automatically through email and text.

Here’s a list of the four best appointment apps to help you make the right choice.

Jotform Apps

Known for its intuitive design, extensive widgets, and easily customizable features, Jotform is widely recognized as one of the best platforms for creating online forms. Now you can bundle these forms into one app using Jotform Apps, which offers extensive options for creating scheduling apps. 

You can create an app from scratch without any coding knowledge by using Jotform’s simple drag-and-drop interface. Or you can get started with ready-made templates for reservation apps and scheduling apps.

What makes Jotform stand out is its ability to integrate with a huge number of platforms, its flexibility, and its competitive pricing. Users can take advantage of not just Jotform Apps but also more than 10,000 form templates. 

Jotform offers a free Starter package as well as a tiered pricing system with plans ranging from $29 to $99 per month, depending on how many form submissions, payments, storage space, etc., you need. Jotform Apps is free to use.

HubSpot’s meeting scheduler

HubSpot’s meeting scheduler is one of the most trusted software programs for appointment scheduling. It allows users to organize meetings and receive reminders without sending a single email. 

The product syncs with many powerful business-to-business (B2B) programs, such as Google Workspace and Microsoft 365, allowing you to keep your existing processes when you add HubSpot.

Many customers appreciate the flexibility HubSpot’s meeting scheduler gives clients, employees, and managers alike. The product lets users send links connected to a manager’s schedule so employees and clients can find an available time to meet. Once you’ve scheduled a meeting, HubSpot automatically adds contacts to your contact database. 

You can also embed your calendar onto your website without using front-end coding. Clients need only click on a link on your calendar to schedule a meeting.

HubSpot’s meeting scheduler is part of its HubSpot Sales Hub suite, which has three pricing tiers: Starter, Professional, and Enterprise, starting at $50, $500, and $1,200 per month respectively. There’s also a free version that offers basic functionality.

HubSpot’s meeting scheduler
HubSpot’s meeting scheduler


Setmore is scheduling software that makes bookings more efficient and promises a great customer experience. It enables you to manage all appointments through a simple calendar system with an aesthetically pleasing design.

Setmore also lets you create forms without coding and offers an intuitive design that allows you to create booking web pages for your customers that fit the needs of your business. 

You can list your availability online so customers can self-schedule and pay for services 24-7. The software also sends customers automated email or text reminders, while staff receive instant booking updates.

Setmore is one of the best appointment apps for smaller operations. It integrates with leading apps such as Zoom, Square, Google Calendar, Facebook, Instagram, and Zapier. Setmore offers a free tier and two additional pricing options: Pro at $5 per user, per month and Premium at $9 per user, per month, billed annually.


Square Appointments

Square Appointments handles administrative work so you don’t have to. Offering integrations with popular software such as Jotform, Wix, and QuickBooks, Square Appointments features include data imports, social media integration, customizable branding, and timekeeping to streamline scheduling and other business processes.

Square Appointments tackles administrative work like tracking employee productivity, client retention, customer history, and payroll exports. The program allows clients to book multiple services with different service providers and easily pay for them all online in one transaction.

Pricing for Square Appointments varies according to the number of staff calendars you’re looking to include. It costs $50 per month for two staff members and $90 per month for 10. Custom pricing is available for larger teams. Square also charges a small percentage to process in-person transactions. 

Square Appointments
Square Appointments

Finding the best appointment app for you and your business will help your employees collaborate and give your clients access to your services without needless hassle. The result? Your business, staff, and clients will have more free time and less stress.

Photo by Andrea Piacquadio from Pexels

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