Does Quickbooks enable HIPAA compliance?

Quickbooks Online appears to meet industry security standards, but the security measures may not comply with HIPAA privacy requirements.

Quickbooks has many features to simplify business invoicing and bookkeeping. While this software is effective in a variety of industries, it isn’t recommended for medical billing. Since deductibles, cash payouts, insurance invoices, and co-pays include patient health information, you should be cautious before entering this information into Quickbooks until you know that Quickbooks supports HIPAA compliance.

Some medical clinics use Quickbooks for summarizing revenue and sales receipts. This tool can be a powerful way to track revenue by company, insurance, or even patient category.

You might want to avoid using Quickbooks for patient demographic data, information about physical or mental health conditions of patients, health care services offered to each person, or payment for medical services. According to the US Department of Health and Human Services, medical practitioners shouldn’t use non-compliant software services for the above information if there is “a reasonable basis to believe it can be used to identify the individual.”

If you are in the healthcare industry and use Quickbooks, you should use caution before inputting “individually identifiable health information” into this software.

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Quickbooks creates accounting software for small and medium-sized businesses. This cloud-based software provides features for managing and paying bills, tracking invoices, accepting payments, and processing payroll.

This web page was updated on September 28, 2022.


Readers should perform their own research before making the final decision. The information on the Jotform HIPAA Compliance Checker does not constitute official healthcare or legal advice. Jotform is not liable for any damage or liabilities arising out of or connected in any manner with this platform.

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