Setting Up Email Notifications

Last Update: June 6, 2016

Setting up email notifications on your web forms is easy as 1-2-3. You'll be able to get email notifications whenever a response comes to your web form and check out the response from wherever you are.


IMPORTANT NOTICE: 

If you are trying to test the email alerts using " Test Email " button, please note that this will always send the email notification to email address in your account profile. You have to make an actual submission in your form to test the recipient email address you are settin up in the form. Please refer to this guide for more information: How-to-properly-Change-and-Test-a-New-Email-Recipient-Address.






1. Click the "Emails" button on the builder toolbar.


2. Click the "Create New Email" button


3. Click on "Notification Email" option.


4. Each section is separated by tabs. 

Email tab: There is where you change the email template and subject header.

Recipients tab: You can define the recipient emails for your form here. You can also set the Sender Name and Reply-To Email.

Advanced tab: You can change here the Sender Email Address and other email settings.


You may also implement your own Email into your Setup as a Sender E-Mail Address, and if you would like to learn more about how to set this up you can read more about it here: How to Add a Sender Address.

If you are having issues with your Emails not being received then we recommend you check this guide to prevent "emails not being received" issues

Note: If you are looking for a way to setup text only email, please do note that this is not possible any more.

The new wizard will allow you to only change the HTML email, text only emails are actually no longer used as mobile devices are becoming more common and all can open HTML emails without issues.


If you have any questions, comments or suggestions, please write it below!



82 Comments...


   
belladonna0413 (October 28, 2010 at 04:58 PM)

can you tell me how to set this up please. Also, I am creating a website for a pizza shop which will offer delivery and pickup through the website. The client wants a record of every customer that orders through the website on an excel sheet. Does Jotform actually provide a database service on the premium pack and also how reliable is this service.


   
ramachandravh (November 18, 2010 at 06:37 AM)

70


   
marcelodeargentina (January 09, 2011 at 12:06 AM)

Hola queria saber como hago para modificar los mails que me llegan los formularios ya que no estan en uso mas, gracias


   
Kquinn674 (February 02, 2011 at 02:46 PM)

I want the form to go 2 several people within my company. I have followed all your instructions adding additional email addresses seperated by a comma. When I send a test email only the original email receives the form. What am I doing wrong? Can I eliminate the original email address all together? I want to eliminate it.

Kevin Quinn


   
tvenkat9999 (February 14, 2011 at 01:36 AM)

how recieve another email plz tell me


   
JotFormSupport (February 14, 2011 at 02:42 AM)

Please post your questions to the forum.


   
DS (May 29, 2011 at 08:19 PM)

How do I delete the original email I entered and then update with a new one?

View Answer


   
engesco (July 10, 2011 at 04:55 PM)

I've set up the notification option as directed. I receive emails via your website "test email" option. I do not, however, receive test emails I create through the contact page on my website. All the test emails made through the contact page on my website reside in the Submissions folder on your site. Why would I receive test emails generated from your site but not from mine if the send to email address is the same? Thanks!

View Answer


   
tanki (July 27, 2011 at 04:23 PM)

Good


   
jennilevyesq (August 28, 2011 at 02:35 PM)

What if I don't want an email letting me know I have a submission, but I just want the person submitting a form to be to get a confirmation, if I press the second option it still send me a confirmation, help!

View Answer


   
sidik (September 15, 2011 at 03:32 AM)

How to recive email from another Handphone?
Please help me.

View Answer


   
ericscheirer (September 27, 2011 at 12:48 PM)

For the past week or so I've been receiving my form responses in a different format...which I do not like for a couple of reasons versus the way the responses had been arriving for the past 1.5 years.

Can we get back to the old format?

View Answer


   
chenscorner (April 12, 2012 at 06:43 AM)

i have not received notifications in my email for every submission of the form since yesterday. what could be the problem?

View Answer


   
mikebrand (April 13, 2012 at 12:00 PM)

I have set up a form http://form.jotform.com/form/11354054321 and no emails are being received when the form is completed. There is a "conditional" being displayed in the email alert section. Please could you let me know what is wrong?

View Answer


   
sheriff1 (April 15, 2012 at 01:14 PM)

you are the best,i must confess


   
saptatoni (June 19, 2012 at 05:35 AM)

how to make a form and the messages in to the email in this jotform can help me

View Answer


   
DiHansen (June 19, 2012 at 03:36 PM)

Can I enter more than one recipient email to receive the data submitted on the form? If so how? Separate the email addresses with a comma? Please advise. Thanks!

View Answer


   
mo (July 31, 2012 at 01:33 PM)

hi
kindly need ur help, with each email booking from my site i receive with the same subject that (New submission: Contact Form with Blue Envelope Theme‏)
my question is how to change that?for example word (Booking and name of my site)
regards

View Answer


   
mo (July 31, 2012 at 03:31 PM)

thank you so so much i appreciated .

View Answer


   
holidayboutique (August 29, 2012 at 10:55 AM)

Am I the recipient or Sender?

View Answer


   
PE_SEC (August 31, 2012 at 09:54 PM)

I have set up a new form: http://www.jotform.com/?formID=22437415839863.

Not all 'answers' are showing on the submission email I receive. Eg: Anything else you'd like to know about?/Please contact me/City. How do I correct my form so all information that is entered is shown on the submission email? Thanks.

View Answer


   
guest_22679242292054 (September 24, 2012 at 11:29 PM)

Los mensajes no llegan al correo. Solo estñá cargando y nunca pasa de ahí.

View Answer


   
guest_30150683861048 (January 16, 2013 at 10:50 AM)

Hi I couldnot change the recipient email.

View Answer


   
ROYAL SUMANTH (January 24, 2013 at 07:38 AM)

hai i just wanted to receive email to
business@matroxsoft.com
where i need to place this email-id....i already tried by placing in receiptant email-id field. so please help me out in this matter, thanks in
advance

View Answer


   
Raffinaderiet (January 29, 2013 at 03:30 AM)

Can I make a notification email with custom "Sender Name" and "Sender E-mail"?

View Answer


   
ahmedfarag (February 01, 2013 at 04:00 AM)

my account had been locked


   
gravuras (May 24, 2013 at 12:39 PM)

NAO RECEBO ARQUIVOS ENIADOS, NEM MENSAGEM E NEM ASSUNTO.

SOMENTE O EMAIL E TELEFONE DA PESSOA TESTE

View Answer


   
Bimlich (June 21, 2013 at 04:53 PM)

I put in a recipient email address and it is sending it to my default email address instead. When they fill out the form and click on submit, I assume I am the recipient of the form. Why is it sending it to my default email instead of the one I listed as the recipient.

View Answer


   
ownlabel (July 12, 2013 at 07:03 AM)

I need the notification email we receive to have the customers email in the From: field.
I cannot change it from JotForm [noreply@jotmails.com]
How do I do this?

View Answer


   
ownlabel (July 12, 2013 at 10:13 AM)

Hi, I completed the above but the From field email that comes to us still has noreply@jotmails.com ie shows as Surname [noreply@jotmails.com].
I need it to show as the customers email address or our maximixer crm cant use it.

View Answer


   
ownlabel (July 12, 2013 at 11:22 AM)

I have done this - still does not work. I need the person filling in the fields email to show in the email From: field

View Answer


   
willazevedo (July 15, 2013 at 12:21 AM)

Was receiving notifications in email, but now I'm not getting more, just in JotForm page.
Thanks!


   
nomes (August 16, 2013 at 10:22 AM)

no entiendo naa

View Answer


   
mr108 (September 18, 2013 at 09:26 PM)

Hi,
Thanks for a great tool!

I followed the steps for setting up the email notifications. The Test Email to the default address is coming through but the test submission that I've done few times directly on the form does not work at all - no notifications.

I assume that the submissions are recorded even if the payment has not taken place. Is that correct?

The inbox in my jotform account does not show any submissions. I also checked the recipient's spam folder and there is nothing there.

The recipient's email is the same as the default one.
My form is this:
http://www.jotform.co/mr108/donationtopurusha

Please let me know how to fix it.

Thanks and regards.

View Answer


   
mr108 (September 19, 2013 at 06:51 AM)

Hello,

I have set up another form just for testing:
http://www.jotform.co/mr108/test
and I'm receiving the notifications but not the submissions. Submissions are only visible in the inbox in my jotform account.
Again I checked the spam folder and nothing is there.
Any idea what's wrong?
Regards.

View Answer


   
BeeBee59 (November 22, 2013 at 05:16 PM)

How can I receive my notifications separately? I have been receiving all submissions emails into the same email subject line. I would like to receive them as separate emails, since each submission comes from a different customer.

View Answer


   
Michael De Marco (December 01, 2013 at 02:00 AM)

To Whom This May Concern,

Please pass this message onto the appropriate company principal. My name is Michael De Marco CEO of TrackerGO CRM a web and cloud based CRM . We have a feature of TrackerGO CRM where our clients can capture their prospects contact information or lead information from their(CRM user) website. We call this web capture. Since your company offers great looking and functional contact forms I was wondering if you would entertain doing business together so that clients that use your contact forms might also need a web based CRM at some point. We can re-brand TrackerGO to fit your company theme. Please think it over and get back to me at your earliest convenience.

Sincerely,

Michael De Marco
TrackerGO CEO
888-253-6748

View Answer


   
chalime (April 02, 2014 at 05:29 AM)

Can you tell me is it possible to remove the "EDIT" that is placed into the subject line when someone edits the form?

View Answer


   
lab118 (April 28, 2014 at 08:50 PM)

Can I add a banner image as part of the email?

View Answer


   
Akash das (May 06, 2014 at 02:14 AM)

How to Change Submit Logo Of Jotform

View Answer


   
melissagarlitch (June 02, 2014 at 09:23 AM)

Is there a way to send the actual form when it is filled out to the emails I need it to go to or can I just send the notification?

View Answer


   
justed (June 11, 2014 at 05:32 PM)

My emails are coming through now but blank saying (undefined) how do I fix this please??

View Answer


   
edrew (June 11, 2014 at 06:37 PM)

Okay I'm good with the notification to my email. Is there a way I can use the clients email that they put in the form to automatically send them an email when they hit submit.

View Answer


   
jpyles (July 01, 2014 at 03:24 AM)

We really need to let our users know that we have received their "Edited" forms. Are you ever going to provide a way to do an auto response to those that "edit" their original forms?

View Answer


   
Choothespecializt (August 24, 2014 at 11:59 PM)

I just want to have notifications come to my email. I'm not understanding the instructions. Can some help me?

View Answer


   
chriscotegolf (November 19, 2014 at 10:45 AM)

Hi,
I used to get all my emails and now not sure why it would change. I did go in and set up another notification address but still nothing.

any suggestions

Thanks

View Answer


   
Larry5000 (December 06, 2014 at 05:19 PM)

It sort of seems confusing however your saying that the area that says Senders e-mail is the place to add my client's name and e-mail address? What seems confusing is the fact that he is not a sender but a receiver of the e-mail submissions coming into him. Also because the form is set up by me will I still get notifications as well as my client or just him only?

View Answer


   
qbuster (March 08, 2015 at 05:13 AM)

I have setup an email notification and want to embed the following code into it to produce a button. I entered the code in the html page but it didn't have the desired effect:



Any ideas?

Thanks

Will

View Answer


   
RussLaney (April 10, 2015 at 11:38 AM)

I have done everything previously stated, and I am still not receiving email notifications. My email is not on the bounce back list and there is nothing in my spam folder. I also tried to set up a sender email and that is also not working. Can you please help?

View Answer


   
appostbs1 (April 14, 2015 at 10:50 PM)

I really don't understand the mail envolope. I want users to upload their filled forms and using the SUBMIT to mail it to the administrator. I not the administrator and it keep using my email. I want it to go to the administrator, another email id.

View Answer


   
foonanas (April 16, 2015 at 07:33 AM)

I want to get an email notification when people fill out my form and i also need them to receive a confirmation email that they filled out the form. .

from the directions above it looks like i can do one or the other not both.

View Answer


   
foonanas (April 16, 2015 at 07:49 AM)

got it..


   
ravenhoeve (May 08, 2015 at 04:03 AM)

Hi, I want the complete Form in the notification email. Not only the fields filled inn.
How to do?

View Answer


   
ACPrueba1 (June 19, 2015 at 07:01 AM)

Just one question related with this and PDF forms:

If I reconfigure the email notifications of the form, do I have to resend the PDF to the users after that? Or do they just depend on the answers, so I will receive the new notifications without sending new PDF forms to users?

Thank you in advance for the answer.

View Answer


   
Lion Fludd (June 22, 2015 at 08:07 PM)

What I'm trying to do is have a client fill out the form on the site then they receive an auto responder to let them know I'll email them the discount code. Or have the code in the auto responder

View Answer


   
George Adu (June 25, 2015 at 05:43 AM)

I have opened an email address on a PC,how can I receive email notifications too on my phone any time someone sends me a message.

View Answer


   
Helen Smith (August 02, 2015 at 03:12 PM)

Reset my email

View Answer


   
Zebulon (August 12, 2015 at 02:59 AM)

I'll b thankful


   
teceagle (August 19, 2015 at 01:03 PM)

It won't sent the email to the recipient email address that I put in the text box. It will only send it to the default email on the account. How can this be fixed?

View Answer


   
Tom (September 03, 2015 at 10:36 AM)

When I send an email, how can I see when the recipient opens or reads my message

View Answer


   
LFDjotforms (September 16, 2015 at 11:08 AM)

I am trying to remove an email recipient from the automated list. I have examined the FAQ's that suggest opening the "Setup and Embed" tab but I cannot find this tab? How do I add and delete an email recipient from an existing list?

View Answer


   
upsys (October 04, 2015 at 11:07 AM)


I just want to have notifications come to my email. I'm not understanding the instructions

http://www.upsys.ir

View Answer


   
Nthabiseng (October 16, 2015 at 02:42 AM)

I cant get email notifications sometimes instruction is complicated
thanks

View Answer


   
fittness (October 23, 2015 at 08:45 AM)

Hello,I have setup Jotform on my wordpress website through a plugin however when we fill the form,we don't receive any email and at the same time,when we fill the form outside the website (on jotform server) ,we do receive the emails.Can you please help?

Regards

View Answer


   
AshleyT (October 27, 2015 at 08:01 PM)

Hi there,
Is there anyway to have a PDF of the completed form attached to the notification email when the recipient completes the form?

View Answer


   
c2forms (January 13, 2016 at 08:26 PM)

Is there a way to not send notifications when editing a submission?

View Answer


   
simposiotas (January 29, 2016 at 08:15 PM)

Hola, tengo una duda, quiero que que al llenar un formulario en línea se guarde en mi google drive con uno el contenido de uno de los campos del mismo específicamente con el título del resumen. Hasta ahora solo lo hace por la fecha en que fue llenado. ¿Cómo debo hacer para que lo guarde con el nombre del título?

View Answer


   
geofrey (March 09, 2016 at 03:25 AM)

i want to set the alerting music/ringtone to be heard once i receive email from somebody

View Answer


   
John K (March 10, 2016 at 01:02 PM)

Using the new form builder (March 2016), how do you add an email address from a form fillin to the recipient address at form submission

View Answer


   
Eniyimodel (March 13, 2016 at 09:41 AM)

I can't get test or notification emails... Why? Everything seems correct

View Answer


   
MPESYearbook (March 13, 2016 at 10:22 PM)

I can no longer edit the email notification text. A recent update must have broken something! Help!

View Answer


   
mo13 (April 01, 2016 at 07:15 PM)

The new version does not appear when I click on the Notifier. Would like to change destination addresses; keeps reverting back.

View Answer


   
lun (April 15, 2016 at 06:10 PM)

o meu não esta dando certo esta aparecendo FORM NOT FOUND - this form is disabled.

Por favor me ajudem quero muito terminar meu site, obrigada!

View Answer


   
NHS24-LPE (April 22, 2016 at 10:53 AM)

Hi - I am still presented with the old style email/notification window. is there a way to force the new style to be used instead?

Also - edits that i make in the email table are not saved when i click on the Finish button. Is this a known issue / Is there a way to fix?

View Answer


   
Jorge Preciado (May 20, 2016 at 05:38 PM)

Buenas compañeros nuevamente por este lado una ayuda por favor, como hago para que una tabla de reportes me quede en cero, osea tengo este formulario
https://form.jotformz.com/60824036818659

quiero que empiece nuevamente, necesito borrar, como hago

View Answer


   
blakefam (June 05, 2016 at 07:50 PM)

The ability customize email notifications is great. I have been using the source code form text areas in my form to add a look and feel to my notifications. I even use the form builder interface to prepare the email look and feel then copy the source code into the email notification - fantastic.
Thank you JotForm - great feature and great overall product. Bill

View Answer


   
Riham_Hamzawi (June 08, 2016 at 11:30 AM)

How can I receive text subsciption in my email box?

View Answer


   
maheshitonline (June 19, 2016 at 04:04 AM)

thank u for send the mail.

View Answer


   
Raelinda (August 15, 2016 at 09:51 AM)

Hi,
I'm not receiving email notifications for: http://neffacrafts.yolasite.com/NEW-ARTIST-APPLICATION.php

!!!
PLEASE DON'T JUST SEND ME TO:
https://www.jotform.com/help/25-Setting-Up-Email-Notifications

I've already followed all the directions in the setting up email guide. I've published the form on a Yola site, also following directions.
Each time I test it I fill out the form completely and hit 'submit'.

I've checked my junk folder.

I even tried setting it up with another email, in case the problem was with my own email.

Nothing works. I don't receive any email notifications.

View Answer


   
Android Example (September 22, 2016 at 12:58 AM)


Hi dude, i have also find out one good example

Create Notification Alert - Android


Send Comment