Transportation Incident Forms

6 Templates

Bus Accident Incident Form

The Bus Accident Incident Form allows bus companies to report and document accidents efficiently, capturing essential details for safety and insurance purposes using Jotform's no-code form builder.

Administrative Forms

Bogging Incident Report Form

Bogging Incident Report Form helps drivers, fleet managers, and worksites document vehicle bogging events, capture key details, and store incident data online for review and follow-up.

Incident Report Forms

Cold Transport Audit Registration Form

Cold Transport Audit Registration Form helps logistics, food, and pharma teams record cold chain transport audits, capture key vehicle and audit details, and centralize data collection for quality monitoring.

Audit

Traffic Law Compliance Checklist

Traffic Law Compliance Checklist Form helps fleets, transportation teams, and safety managers document vehicle checks, record compliance items, and track observations in a consistent digital format.

Checklist Forms

Refrigerated Transport Safety Registration Form

Refrigerated Transport Safety Registration Form helps logistics and cold chain operators register vehicles, drivers, and safety inspections online and centralize refrigerated transport safety records.

Transportation Incident Forms

Vehicle Stop Procedures Quiz

Use the Vehicle Stop Procedures Quiz Form from Jotform to assess driver knowledge of traffic stop safety, customize questions with Jotform Form Builder, and streamline data collection and form submission via a drag-and-drop interface.

Survey Templates

About Transportation Incident Forms

Transportation incident forms are structured documents used to report, document, and track incidents that occur during vehicle and transportation operations. They help organizations capture consistent details about accidents, near misses, injuries, cargo damage, route disruptions, and safety hazards so teams can respond quickly and keep accurate records for investigations and compliance. Transportation incident forms are commonly used by logistics and delivery companies, fleet operators, public transportation teams, school transportation services, construction and field service fleets, and organizations that rely on regular vehicle movement. By standardizing incident reporting, these forms improve safety visibility, reduce reporting gaps, and support more effective corrective action.

With Jotform, transportation incident forms can be created quickly using a no-code, drag-and-drop Form Builder and optimized for mobile reporting in the field. Conditional logic can reveal follow-up questions based on incident type or severity, and file upload fields allow drivers to attach photos, documents, or evidence. Submissions are stored in Jotform Tables for organized review and filtering by vehicle, driver, location, and incident category. Automated notifications can alert managers or safety teams immediately when high-severity incidents are submitted.

Use Cases of Transportation Incident Forms

Transportation incident forms support safety reporting, operational follow-up, and documentation for internal and external reviews. Below are common ways these forms are used and the challenges they help solve.

Possible Use Cases:

Vehicle accident and collision reporting
Near-miss and unsafe driving behavior reporting
Injury and safety incident documentation during transport
Cargo, equipment, or property damage reporting
Route disruption and delay incident reporting
Insurance, claims, and investigation documentation intake

Problem-Solving Points:

Capture complete incident details consistently across drivers and routes
Speed up response and escalation with severity-based routing
Create a time-stamped record for investigations, claims, and compliance
Help identify recurring safety risks and improve training or policies

Possible Owners and Users:

Drivers and vehicle operators
Dispatch teams and fleet managers
Safety and compliance teams
Operations leaders and supervisors
Insurance or risk management teams

Differences of Creation Methods:

Accident and collision report forms focus on time and location, vehicles involved, what happened, injuries, damages, and evidence uploads like photos and documents.
Near-miss and hazard report forms emphasize risk description, contributing factors (road, weather, behavior), severity level, and preventive action suggestions.
Cargo damage and service disruption incident forms prioritize shipment or route identifiers, impact details (delays, loss), customer or stop information, and resolution steps taken.

How to Create a Transportation Incident Form

Creating a transportation incident form with Jotform helps you standardize incident reporting while making it easy for drivers and field teams to submit reports quickly.

1. Choose a Template or Start from Scratch

In My Workspace, click “Create” and select “Form.” Start with an incident report template and customize it for transportation workflows.

2. Add Incident Identification Fields

Collect date/time, location, route or trip ID, vehicle ID, driver name, and incident category. Structured dropdowns help standardize reports.

3. Capture Incident Details and Impact

Include description of events, injuries, damages, involved parties, and whether emergency services were contacted. Add fields for immediate actions taken.

4. Use Conditional Logic for Severity and Incident Type

Show different sections for collisions vs near misses vs cargo damage. For high severity reports, require additional detail and enable escalation steps.

5. Add File Uploads for Evidence

Include file upload fields for photos of the scene, damages, documents, or witness statements to reduce follow-up.

6. Publish and Track Reports in Jotform Tables

Publish the form and share it via link or QR code for drivers. Track submissions in Tables by vehicle, driver, date, and status.

Frequently Asked Questions

1. What are Transportation Incident Form templates in Jotform?

Transportation Incident Form templates in Jotform are ready-to-use digital forms that help teams report accidents, near misses, injuries, cargo damage, and other transportation-related incidents in a consistent format.

2. Why use Jotform templates instead of paper incident reports?

Jotform templates speed up reporting, reduce missing details, and make it easier to store and review incident records in one place. They also support mobile submissions from the field.

3. What information do these templates usually collect?

Typical templates collect incident date/time, location, vehicle and driver details, incident type, description, injuries or damages, immediate actions taken, and evidence attachments like photos.

4. Can drivers submit incident reports from a phone?

Yes. Jotform forms are mobile-friendly, so drivers can complete and submit incident reports on-site using a phone or tablet.

5. Can Jotform Transportation Incident Forms include photos and documents?

Yes. You can add file upload fields so users can attach photos of damage, the incident scene, insurance documents, or other supporting files.

6. Where do incident submissions go after someone submits the form?

Submissions are stored in Jotform Tables, where managers can filter and review reports by driver, vehicle, route, incident type, date, or severity.

7. Can incident reports trigger alerts for urgent cases?

Yes. You can set up notification emails that alert safety teams or managers immediately when a form is submitted, and you can route escalations based on severity using conditional logic.

8. Can these templates be customized for different fleets or incident types?

Absolutely. You can edit templates in Jotform’s drag-and-drop Form Builder, add conditional sections for collisions vs near misses, and tailor required fields to match your internal policy or compliance needs.