Event Request Forms

36 Templates

Event Request Form

An Event Request Form is a form template designed to streamline the process of requesting and organizing events such as conferences, seminars, fairs, and charity events

Entertainment Forms

Artist Backline Equipment Request Form

Artist Backline Equipment Request Form helps artists, bands, and venues capture backline gear needs, technical riders, and performance details in one organized online request form.

Event Request Forms

Educational Design Thinking Workshop Request Form

Use the Educational Design Thinking Workshop Request Form from Jotform to collect contact details, dates, goals, and logistics for custom workshops with Jotform Form Builder, no-code form builder, drag-and-drop interface, and organized data collection.

Education Forms

Sponsor Booth Electricity Request Form

Sponsor Booth Electricity Request Form helps event organizers and sponsors capture booth power requirements, schedule installation, and track approvals for conferences, trade shows, and expos.

Event Request Forms

Post Event Cleaning Request Form

Post-Event Cleaning Request Form helps venues, planners, and cleaning companies collect event details, preferred cleaning times, and service needs online for organized post-event cleanup scheduling.

Cleaning Forms

Workshop Availability Request

Workshop Availability Request Form helps trainers, educators, and event organizers collect contact details, preferred dates, and group size to check availability before confirming workshops.

Event Request Forms

Choose A Restaurant For Event

Choose a Restaurant for Event Form helps teams and planners collect guest preferences on cuisine, location, timing, and dietary needs to select the best restaurant for group events.

Event Booking Forms

Event Location Finder

Event Location Finder Form helps planners share event details like date, budget, and guest count so venues and agencies can recommend suitable locations quickly and organize inquiries in one place.

Event Booking Forms

Virtual Screening Replay Request Form

Virtual Screening Replay Request Form helps film festivals, distributors, and event organizers collect and track viewer requests for on-demand access to past virtual screenings in one organized workflow.

Virtual Event Forms

Exhibition Stall Modification Request Form

Exhibition Stall Modification Request Form helps trade show and event organizers collect, track, and prioritize exhibitor stall change requests with file uploads, preferred dates, and centralized data collection in Jotform.

Event Request Forms

Event Photography Coverage Request

Event Photography Coverage Request Form helps photographers and event planners collect detailed booking inquiries, including event type, schedule, location, and coverage needs, using a customizable Jotform template.

Photography Forms

Festival Publicity Collaboration Request Form

Festival Publicity Collaboration Request Form helps festivals and event organizers collect, review, and compare media and promotional partnership proposals online in one organized workflow.

Event Request Forms

Event Certificate Printing Request Form

Event Certificate Printing Request Form helps event organizers collect accurate certificate details and delivery preferences from attendees, speakers, and participants in one organized place.

Event Request Forms

Music Festival Backstage Access Request

Music Festival Backstage Access Request Form helps event organizers collect, review, and manage backstage access applications from media, crew, VIP guests, and partners in one organized, online workflow.

Event Request Forms

Hospitality Suite Access Request Form

Hospitality Suite Access Request Form helps event and venue teams collect guest details, visit dates, purposes, and rule acknowledgments to manage hospitality suite access for conferences, games, and corporate events.

Hospitality Forms

Event Heat Safety Zone Application Form

Event Heat Safety Zone Application Form helps event organizers submit heat relief plans, document safety measures, and share site maps for review using a customizable Jotform application form template.

Event Registration Forms

Event Entry Pass Request

Event Entry Pass Request Form helps organizers collect attendee details, event dates, and access levels online to manage entry passes and control access for conferences, concerts, and corporate events.

Event Registration Forms

Annual Party Logistics Request Form

Annual Party Logistics Request Form helps HR teams, office admins, and event planners collect dates, headcounts, venues, and logistics needs in one place for smoother annual party planning.

Event Planner Forms

Artist Dressing Room Access Request Form

Artist Dressing Room Access Request Form helps venues, security teams, and event organizers review and track who requests access to artist dressing rooms, capturing key details and policy acknowledgment in one place.

Access Control Forms

Volunteer Badge Printing Request

Volunteer Badge Printing Request Form helps nonprofits, schools, and event organizers collect volunteer details and photos online to prepare accurate ID badges and manage access levels with ease.

Volunteer Forms

Fireworks Display Approval Application

Fireworks Display Approval Application Form helps municipalities, venues, and event organizers collect key details, safety plans, and declarations needed to review and approve fireworks display requests online.

Application Forms

Event Recycling Logistics Application Form

Event Recycling Logistics Application Form helps organizers submit event details and recycling needs so venues, cities, and waste haulers can plan bins, services, and collection logistics in one place.

Event Request Forms

Badge Printing Correction Request Form

Badge Printing Correction Request Form helps events, HR, and security teams collect and track badge correction requests online, including contact details, issue descriptions, and uploads for accurate reprints.

Administrative Forms

Booth Display Fixture Request Form

Booth Display Fixture Request Form helps event organizers and exhibitors request and manage booth fixtures, capture setup dates and locations, and centralize exhibitor needs in one easy online form template.

Event Request Forms

About Event Request Forms

Event request forms are structured documents used to submit, review, and manage requests to plan or host an event. They help organizers collect consistent details like event purpose, dates, location needs, audience size, budget, and required services so events can be approved and coordinated efficiently. Event request forms are commonly used by companies, schools, nonprofits, venues, and community organizations for internal events, workshops, trainings, celebrations, marketing events, and public programs. By standardizing event requests, these forms reduce back-and-forth, improve planning accuracy, and create a clear record of event requirements from the start.

With Jotform, event request forms can be created quickly using a no-code, drag-and-drop Form Builder and customized for different event types. Conditional logic can show different sections for in-person vs virtual events, and file upload fields can collect agendas, promotional assets, or vendor quotes. Submissions are stored in Jotform Tables so teams can track request status, prioritize events, and coordinate logistics. Automated notifications can route requests to the right approvers and keep requesters informed about next steps.

Use Cases of Event Request Forms

Event request forms support approvals, scheduling, and logistics planning across many event workflows. Below are common ways these forms are used and the challenges they help solve.

Possible Use Cases:

Internal event planning requests (team events, celebrations)
Training and workshop event requests
Venue and room booking requests for events
Marketing or community event request intake
Virtual event setup and support requests
Vendor and service coordination requests (catering, AV, security)

Problem-Solving Points:

Collect event requirements upfront to reduce planning delays
Improve scheduling by centralizing date and venue needs
Support approvals with budget and purpose documentation
Help event teams coordinate vendors, resources, and staffing

Possible Owners and Users:

Event coordinators and office managers
Marketing and community teams
HR and people operations teams
Department leads requesting events
Vendors or internal support teams (AV, facilities)

Differences of Creation Methods:

Internal event request forms focus on event purpose, preferred dates, headcount, budget range, and approval requirements.
Venue and logistics request forms emphasize room setup, AV needs, catering details, staffing, accessibility requirements, and scheduling constraints.
Virtual or hybrid event request forms prioritize platform choice, streaming needs, registration requirements, speaker coordination, and technical support details.

How to Create an Event Request Form

Creating an event request form with Jotform helps you standardize event intake and keep planning details organized from day one.

1. Choose a Template or Start from Scratch

In My Workspace, click “Create” and select “Form.” Start with an event request or booking template and customize it.

2. Collect Requester and Event Basics

Add fields for requester name, department, event name, purpose, preferred dates, and estimated attendance.

3. Capture Logistics and Resource Needs

Include location preferences, room setup, catering, AV, staffing, and any vendor details. Add file uploads for agendas or quotes.

4. Use Conditional Logic for Event Type

Show different questions for in-person vs virtual vs hybrid events, and for small meetings vs large events.

5. Set Up Approvals and Notifications

Notify approvers and event teams when a request is submitted. Send confirmations and next steps to the requester.

6. Track Requests in Jotform Tables

Use Tables to manage event requests by status, date, and priority and export data for planning.

Frequently Asked Questions

1. What are event request forms?

Event request forms are documents or online forms used to submit and manage requests to plan, schedule, and coordinate events.

2. Why are event request forms important?

They collect planning details upfront, improve approvals and scheduling, and reduce miscommunication during event coordination.

3. What information is typically included in event request forms?

Common fields include event purpose, dates, attendance, location needs, budget, logistics requirements, and approval confirmations.

4. Who uses event request forms?

Event coordinators, office managers, HR teams, marketing teams, department leads, and support teams use event request forms.

5. Are event request forms only for large events?

No. They can be used for small internal meetings, workshops, training sessions, and larger public or marketing events.

6. Can event request forms include file uploads?

Yes. Jotform supports file uploads for agendas, floor plans, promotional assets, vendor quotes, and other planning documents.

7. Can event request forms route requests for approval automatically?

Yes. You can set up notifications and approval workflows so the right people are alerted and approvals are tracked.

8. Can event request forms be customized for different event types?

Yes. Conditional logic and custom fields can tailor the form for internal events, venue bookings, virtual events, and hybrid formats.