Itinerary Templates
Itinerary Planner Template
Create personalized schedules for your next trip with this free Itinerary Planner PDF Template. Download, share, and print custom itineraries in seconds!
Vacation Itinerary Template
Try this sample Vacation Itinerary Template from Jotform. This sample is designed to suit any kind of vacations but feels free to modify it. It has basic information such as the destination and date and time of arrival.
Trip Itinerary Template
This sample itinerary template contains the duration of the trip, destination, time and activities for each day. The PDF template only shows 3 days but you can use the PDF Editor to duplicate these elements and add more days.
Plane Ticket Template
A plane ticket template is a document used by travel agencies or tour operators to issue plane tickets for booked flights
Flight Itinerary Template
The Flight Itinerary Template available on Jotform's platform is a tool designed to help travel agencies, planners, and tour operators create detailed flight schedules for their clients
Business Travel Itinerary Template
Planning a business trip? Help employees and executives keep track of travel arrangements and appointments with Jotform’s Business Itinerary PDF Template. Using Jotform’s PDF Editor, you can edit this sample.
Daily Itinerary Template
A Daily Itinerary Template is a document that will help you organize your daily tasks by planning it ahead of time.
Travel Itinerary Template
A travel itinerary document composed of two pages providing the travel location, dates and contact details with the travel, accommodation and activities schedule with all necessary details included.
Bachelorette Itinerary Template
Instantly create PDFs itineraries for a bachelorette party. Easy to customize for any theme. Download, print, and share in just one click. No coding required!
Birthday Itinerary
If you are organizing a huge birthday party, this Birthday Itinerary would help you inform your guests about the party schedule with all location, date and time information included. All submission data will be automatically generated as a pdf document with this design, that would allow you to send personalized itinerary for all your guests. You can fully change the template and create your own birthday itinerary, change the document alignment, background, fonts, colors and add more fields by simply dragging and dropping elements.
Event Itinerary Template
Create a downloadable, printable PDF event itinerary with our free Event Itinerary Template. Easy drag-and-drop customization. Send out itineraries via autoresponder!
Conference Itinerary Template
Organize a professional corporate or educational conference by using this Conference Itinerary Template. This simple PDF template is easy to use and can be customized based on your event.
Cruise Itinerary Template
Inform your passengers of the arrival and destination of the cruise by using this Cruise Itinerary Template. This document displays the destination, departure time, and arrival time.
Meeting Itinerary Template
Impress your colleagues by showing your organizational skills with the help of this Meeting Itinerary Template. This template is easy to use and can be edited conveniently via the PDF Editor.
Wedding Itinerary Template
You’ll have the option to change any graphic element, list additional activities, include venue information, and even add photos of the happy couple.
Camping Trip Itinerary Template
Create your Camping Itinerary straight out from Jotform with the use of this Camping Trip Itinerary Template! Stop figuring out how to start your camping itinerary document. Use this Camping Trip Itinerary PDF Template instead!
Music Tour Itinerary Template
Produce your Music Tour Itinerary documents using this Music Tour Itinerary PDF template by Jotform! Create your music tour schedule easily and publish a document by providing the information for your itinerary to your delegates.
Formal Itinerary Template
Save time, money, and effort by using this Formal Itinerary Template in order to manage your event. This is one of the key elements in order to have a successful formal event.
School Itinerary
Organizing a school event can be a daunting task. Use this School Itinerary template in order to plan a fruitful and memorable school event. This is a simple PDF but can be very engaging.
Employee Handbook Template
Create an employee handbook for your company. Get a head start with this ready-made template. Free and easy to customize. Share to sign in seconds.
About Itinerary Templates
Itinerary templates are pre-designed documents used by travelers, event planners, and businesses to organize trip details, schedules, transportation, and activities in a clear, structured, and easily shareable format. The journey of a thousand miles begins with a single step — or one carefully thought-out itinerary. Whether you’re a travel agent, event coordinator, wedding planner, or someone organizing an annual family road trip, you can instantly create schedules for any upcoming occasion with Jotform’s Itinerary PDF Templates.
Using our drag-and-drop PDF Editor, you can reorganize the itinerary template layout and include additional activity fields to help you plan every moment. When users fill out your customized itinerary form, their information will automatically be saved as PDFs that can easily be printed or sent electronically to everyone on the guest list. Once downloaded, these mobile-friendly PDF itineraries can quickly be accessed on phones, so even when internet isn’t available, everything can still go according to plan.
Use Cases of Itinerary Templates
Itinerary templates serve a wide range of purposes, helping different users solve unique organizational challenges. Here’s how they can be applied across various scenarios:
1. Possible Use Cases:
- Travel Agencies: Create detailed travel plans for clients, including flights, hotel bookings, and daily activities.
- Event Planners: Organize event schedules, such as conferences, weddings, or corporate retreats, with session times and locations.
- Educational Institutions: Plan field trips or study tours, outlining transportation, stops, and safety instructions.
- Personal Use: Manage family vacations or group trips, ensuring everyone knows the itinerary.
- Business Teams: Coordinate business trips, meetings, and site visits for employees.
2. Problem Solving Points:
- Reduces miscommunication by providing a single source of truth for schedules.
- Ensures all participants have access to up-to-date information.
- Simplifies the process of collecting and distributing travel or event details.
3. Possible Owners and Users:
- Travel agents, tour operators, and travel coordinators.
- Event planners and organizers.
- Teachers, school administrators, and group leaders.
- Individuals or families planning trips.
- Corporate travel managers and HR departments.
In summary, itinerary templates are versatile tools that can be tailored to fit the needs of any group or event, ensuring smooth coordination and communication.
Frequently Asked Questions
1. What are Itinerary Templates?
Itinerary templates are structured documents that help users organize trip details such as dates, destinations, accommodation, transportation, and activities. With Jotform PDF Editor, you can turn submitted travel forms into polished itineraries, and Jotform Sign allows travelers or coordinators to review and sign off on finalized plans.
2. How can I customize an itinerary template for my trip or event?
You can edit layouts, add maps, include contact details, update time slots, and brand the document with logos or colors directly in Jotform PDF Editor using a drag-and-drop interface.
3. Can itineraries be automatically generated from form submissions?
Yes. When travelers, clients, or participants complete your form, Jotform PDF Editor automatically converts their responses into a formatted itinerary PDF.
4. Can organizers or travelers sign the itinerary for confirmation?
Yes. Jotform Sign enables easy online signing so travelers, group leaders, or event coordinators can acknowledge trip plans or approve finalized schedules.
5. What types of itineraries can I create with these templates?
You can create travel itineraries, business trip schedules, conference agendas, event timelines, tour group itineraries, and multi-city travel plans.
6. Can I include attachments like tickets, booking confirmations, or maps?
Yes. You can embed uploaded files or add linked information to the final itinerary PDF, providing travelers with everything they need in one document.
7. How can I share itinerary PDFs with participants?
You can email the PDFs, send download links, or share completed and signed versions directly through Jotform Sign. They can also be synced to cloud storage platforms.
8. Are itinerary templates suitable for travel agencies and tour operators?
Yes. These templates streamline customer workflows, reduce manual formatting time, and ensure consistent documentation for every client or group.
9. How do itinerary templates support SEO and LLM-optimized workflows?
Structured, predictable document formats make it easier for search engines and AI systems to interpret travel details, autopopulate itinerary elements, and improve customer-facing automation.
10. Can I reuse the same itinerary template for multiple trips?
Yes. You can clone, repurpose, or pre-fill templates, allowing you to generate new itinerary PDFs quickly for recurring tours, seasonal events, or frequent travel planning.