H4H Meetings and Room Response DRAFT
Response 'starter' form for hotel responses with rooms and meeting space
City and State
Can hotel bid on the proposed meeting dates? If so, which dates? If not, please explain why.
Proposed Room Rate -Single ($)
Proposed Room Rate -Double/Double ($)
Attrition % you are able to offer
What is your proposed F&B minimum?
Is the meeting space complimentary with F&B minimum? If not, please explain.
Does hotel have enough space to accomodate the entire program?
What is the square footage of the proposed general session meeting space? What is the max set up in ____________? What is the ceiling height?
What are the dimensions of this space and ceiling height?
Please describe your pre-function area outside of the general session room if it is different than above
What entertainment/dining areas are with in walking distance?
Do you have public transportation from the airport nearby? Please describe. if you do
Will hotel offer 10% off of F&B pricing?
Will hotel offer complimentary internet in guest rooms?
Will hotel offer 1 per 40 comp room ratio?
Meeting Space Diagram
If you need to send multiple attachments, please email them to "email address"
Room rates are 10% commissionable, based on actualized room revenue consumed (IATA #45699452). Additionally, a $1 charitable contribution is paid by the property per actualized room night.
Actualized room nights/revenue consumed includes all room nights/revenue generated by this group, including rooms consumed over the contracted amount and rooms credit to the group after cutoff date.
Hotel acknowledges acceptance of above terms and conditions by inputting initials below:
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