Invoice PDF Templates
Utility Bill Template
The Utility Bill Template offered by Jotform is a customizable document that allows utility companies and property management firms to generate monthly utility bills easily and efficiently
Superbill Template
Generate healthcare superbills fast with a free template from Jotform. Great for all medical providers and specialists. Easy to customize and sync. No coding.
Sample Invoice
An invoice is a form that is generally used by sellers to send an itemized list of the goods or services provided to the buyer. No coding is required!
Professional Invoice Template
We have prepared a professional invoice PDF template to help you to send invoices in seconds! You can gather the billing information, shipping information, invoice details by using this invoice form template.
Simple Invoice Template
You can use this simple PDF invoice template as a guide to make sure you have all the needed information, like how much is being charged, for what work and payment deadlines. You can quickly fill in and submit!
Proforma Invoice Template
Speed up your sales process with this customizable Proforma Invoice PDF Template. Create professional pro forma invoices for buyers in minutes!
Medical Invoice Template
Generate PDF invoices for patients with this free, easy-to-customize Medical Invoice Template. Send to patients automatically with an autoresponder.
Paypal Receipt Template
The PayPal Receipt Template is a handy tool for sellers who accept payments via PayPal. This could include event organizers, product sellers, service providers, or anyone else who uses PayPal for their transactions.
DJ Invoice Template
Build a free DJ invoice with an easy template from Jotform. It’s great for individual DJs or music collectives, and there’s no coding required — just drag and drop to customize.
Deposit Slip Template
Banks and financial services can use this free Deposit Slip Template to generate bank deposit slips for customers. Download, print, and share them as PDFs.
Self Employed Invoice Template
Are you a self-employed or freelancer looking for ways on how to efficiently and effectively keep track of your hourly paid work? Then why not try this self-employed invoice template from Jotform. A self-employed invoice is a document stating the work that has to be done and the agreed rate per hour. This sample template is a self-employed cleaner invoice template you can use to record your hours worked for a particular task and present it to your client.
Freelance Invoice Template
Use our free, customizable Freelance Invoice Template to quickly create invoices for your freelance work. Issue invoices fast, get paid faster!
Service Invoice Template
This Service Invoice Template consists of information such as the company's name, address, telephone number, customer's name, description of service, fees and many more. The information on this template is just standard details you can see in an invoice. Feel free to add more or remove some that are not necessary.
Hourly Invoice Template
This Hourly Invoice Template consists of all the elements needed to create a professional and accurate hourly invoice that you can send to your clients or employees. With Jotform's Hourly Invoice template, there's no need to manually create a document from scratch each time you have a project or task.
Construction Invoice Template
This Construction Invoice Template contains information about the client, the invoice, job description, project description, payment method, and total amount.
Lawn Care Invoice Template
This Lawn Care Invoice PDF template contains the essential elements to serve as an invoice document for lawn services. The document is easy to use and understand. It allows the owner to provide specific details of the services rendered and provide a clear itemization of the rates and total amount on billing their customers.
Generic Invoice Template
Sell your products or services online. Automatically generate PDF invoices with this free Generic Invoice Template. Easily customize to match your branding.
Graphic Design Invoice Template
This Free Graphic Design Invoice Template contains the billing information, invoice details, services provided, and services fee. The matrix table illustrates the description of the service, the number of hours rendered, and the rate per hour of each service.
Summer Camp Invoice Template
Summer Camp Invoice PDF Template is perfect for collecting enrollment fees for hundreds of campers. After collecting your payments online, you can automatically save all transactions as PDFs using this sample.
Billing Invoice Template
This billing invoice template is suitable for any medical institutions, hospitals, clinics, and other health organizations. It contains basic information such as hospital details, patient details, date, invoice number, description, amount and total. You can add more information or change and modify the template to your own liking.
Commercial Invoice Template
Use this Commercial Invoice Template to generate professional commercial invoices instantly. Ship goods internationally with downloadable, printable, personalized PDF customs documents.
Auto Repair Invoice Template
Auto Repair Invoice Template is suitable for any type of automobile service business and it contains all the information including auto shop details, customer's information, date, description, prices, labor fee, and total cost. You can add even more information and change the design to make it more personalized.
Standard Invoice
You can use this Standard Invoice and adapt it to your business model by customizing the content and design. You can change, add, or remove fields with the drag and drop feature, and change backgrounds with no coding required.
Clothing Invoice
Manage and record your sales by organizing them with the help of this Clothing Invoice. This PDF template can be updated via the PDF Editor wherein you can change the format and color theme based on the branding of your clothing company.
About Invoice PDF Templates
Invoice PDF templates are pre-designed documents used by freelancers, businesses, and service providers to generate clear, professional invoices that detail services, products, pricing, and payment information in a consistent, printable format. Preparing invoices for clients is necessary for making sure you get paid for your products or services. But writing and mailing paper invoices by hand isn’t the most efficient use of your time when you could be bringing in more business. Using a ready-made invoice template will not only save you time billing customers but also ensure that your invoices are always accurate, consistent, and professional.
Jotform makes online invoicing easier than ever. No matter what type of business you operate, you can easily create and send invoices, including proforma invoices, using these free invoice PDF templates. Each invoice template will instantly convert submitted information into professional PDF invoices. With your invoices saved as downloadable PDFs, you’ll be able to email them directly to customers or print them to give in person.
Simply select any of the invoice templates below to customize with our drag-and-drop PDF Editor. Upload your company’s logo, add your terms and conditions, change the given text, and rearrange the template layout to your liking. Your custom invoice template will automatically generate PDF invoices for each form submission, making it easier to keep track of every purchase from your business. With the invoice approval software, you can seamlessly manage the review and approval process, bringing even more efficiency to your invoicing workflow.
Use Cases of Invoice PDF Templates
Invoice PDF Templates are highly adaptable and can be tailored to fit a variety of billing and payment scenarios. Their flexibility makes them valuable for different industries and business models. Here’s how they can be used, who can benefit, and what makes each use case unique:
1. Possible Use Cases:
- Freelancer Invoicing: For independent professionals billing clients for project-based or hourly work.
- Retail and E-commerce Sales: For businesses issuing invoices for product sales, both online and in-store.
- Service Providers: For consultants, agencies, or contractors billing for services rendered.
- Recurring Payments: For subscription-based businesses or memberships requiring regular invoicing.
- Event Management: For organizers billing sponsors, vendors, or participants.
- Rental Agreements: For landlords or property managers invoicing tenants for rent or utilities.
2. Problem Solving Points:
- Reduces manual entry errors and ensures all required billing information is included.
- Standardizes the invoicing process for consistency and professionalism.
- Automates invoice generation and delivery, saving time and effort.
- Facilitates record-keeping and financial tracking.
3. Possible Owners and Users:
- Small business owners and entrepreneurs
- Freelancers and consultants
- Accountants and finance teams
- E-commerce store managers
- Event planners and coordinators
- Property managers and landlords
In summary, Invoice PDF Templates can be customized to suit any billing scenario, ensuring that each invoice meets the specific needs of the business and its clients.
Frequently Asked Questions
1. What is an invoice template?
An invoice template is a premade document that includes spaces and fields for the key elements of an invoice.
With invoice templates, business owners streamline the billing process because they don’t need to re-create invoices from scratch each time they bill a client. You can build your own invoice template to fit your needs or download one online to save time on design and configuration.
2. What are the types of invoices?
Almost any business or person who exchanges goods and services for money uses invoices. You can update and use any invoice template according to your business’s needs, regardless of industry or size.
When you request payment from clients, you can choose from any number of invoice types. Some examples include the following:
- Medical invoices
- Service invoices
- Freelance invoices
- Hourly invoices
- Repair invoices
- Consultation invoices
3. Can invoices be automatically generated from form submissions?
Yes. Once a customer submits an order or payment form, Jotform PDF Editor automatically produces a clean invoice PDF populated with their submitted information.
4. Can I customize an invoice template to fit my business needs?
Yes, you can customize an invoice template however you want so it fits your business needs and matches your brand colors.
The best thing about invoice templates is that they give you the flexibility to change your document however you want without having to design it all yourself. Jotform has more than 70 invoice templates, so you can choose a design that fits your creative brand.
Once you’ve selected the template that fits your needs, add your logo, fill in your information, and send it to your clients in a fraction of the time it would take you with a physical invoice.
Jotform PDF Editor not only lets you edit Jotform PDF templates but also allows you to edit any PDF templates you already have. Simply upload an existing PDF form to Jotform and add signature fields and change colors.
5. How do I use an invoice template to bill my clients?
When it’s time to bill your clients, follow these steps to prepare your invoice:
- Create or clone your template. Whichever you choose, be sure it fits your branding and needs.
- Check your information to make sure it’s accurate and up to date. One of the challenges of using a template is the possibility of overlooking prefilled information. Double-check everything to make sure it’s correct and makes sense.
- Set up easy payment methods to streamline the payment process. By adding online payment processors to your template, you can increase your odds of getting quick payments and reduce the chance of overdue invoices.
- Emphasize due dates to avoid overdue payments. If your clients don’t pay their invoice by the due date, that may be because the date isn’t clear on your template. Be sure due dates are noticeable, readable, and designed to convey urgency.
Once you have a template, simply repeat steps 2–4 as needed. Using this process for each invoice will establish an efficient and consistent billing process for every client.
6. What fields should be included in an invoice template?
When creating or customizing your invoice template, you need to be sure it includes all necessary fields and information. While your invoice’s specifics may vary from template to template, each one should contain the following information:
- Your business’s name and contact details
- The word “invoice”
- An invoice number
- Client information, such as contact name, company name, phone number, address, and email
- Date of invoice
- Payment due date
- Description of billed products/services, including purchase/service date, unit cost, title, quantity, and total cost
- Subtotal, taxes, discounts, and final total
- Disclaimers on payment methods, late fees, and payment terms
7. What does an invoice look like?
Beyond the required financial and business information, invoices typically include a few common design elements. Most importantly, prices and services are typically organized in a table to provide a clear visual representation of billed services.
Invoices should also include your logo and brand colors to ensure consistency across your business materials. Adding your logo and brand colors also offers clients an immediate visual cue of who’s sending the invoice. The final price is also typically broken down into its separate parts, stacked line by line, in the bottom corner to show the subtotal, taxes, discounts, and end pricing.
8. What are the benefits of using an invoice template?
Invoice templates are a helpful tool for any business because they save time, money, and effort by reducing a team’s labor costs during the billing process. Due to their reusability, invoice templates streamline your processes by reducing the work that goes into billing clients.
Whether you choose to create a template yourself or download one online, using invoice templates gives your business visual consistency and professionalism in the eyes of your clientele. If you decide to skip the creation process and use a premade template, you’ll also save costs associated with graphic design.
9. Are these templates suitable for freelancers and small businesses?
Yes. They simplify billing processes by offering professional formatting without manual design work, ideal for both small teams and independent service providers.