Equipment Request Forms

58 Templates

Maintenance Material Purchase Request

Maintenance Material Purchase Request Form helps maintenance and operations teams capture, track, and prioritize material purchase requests from staff for repairs, supplies, and equipment needs.

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Artist Backline Equipment Request Form

Artist Backline Equipment Request Form helps artists, bands, and venues capture backline gear needs, technical riders, and performance details in one organized online request form.

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IT Equipment Upgrade Request Form

The IT Equipment Upgrade Request Form helps streamline the process of requesting upgrades for IT equipment, allowing IT departments to manage and prioritize requests efficiently.

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Medical Equipment Loan Request Form

Medical Equipment Loan Request Form helps hospitals, clinics, universities, and labs collect and track requests for borrowing medical equipment, including loan dates, reasons, and borrower details.

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Employee Equipment Order Request Form

Employee Equipment Order Request Form helps teams request and approve company equipment for new hires, replacements, or projects, improving internal data collection and keeping every form submission organized in Jotform.

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Food Innovation Lab Equipment Order Form

Collect and manage lab equipment requests with the Food Innovation Lab Equipment Order Form in Jotform, helping research teams coordinate ordering, delivery planning, and internal approvals with consistent data collection.

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Research Instruments Requisition Form

Collect and approve equipment requests with the Research Instruments Requisition Form, ideal for labs, universities, and R&D teams that need consistent data collection and faster internal purchasing workflows.

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Video Game Workstation Requisition Form

Collect and route internal equipment requests with the Video Game Workstation Requisition Form in Jotform, helping IT and managers prioritize approvals, track demand, and centralize data collection across departments.

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Laptop Requisition Form

Collect and manage internal device requests with the Laptop Requisition Form in Jotform, helping IT teams and managers review needs, prioritize urgency, and coordinate delivery for employees across departments.

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Aviation Maintenance Tools Requisition Form

Aviation Maintenance Tools Requisition Form Template for maintenance departments to request and approve tools, coordinate pickup or delivery, and track form submission in Jotform for consistent data collection across teams.

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Film Equipment Setup Request Form

Film Equipment Setup Request Form Template helps production teams, studios, and videographers collect setup details, locations, dates, and gear needs online for organized shoot planning.

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Facility Equipment Reallocation Request

Facility Equipment Reallocation Request Form helps facilities, IT, and operations teams capture, track, and review internal requests to move equipment between locations in a clear, documented workflow.

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Mechanical Pencil Request Form

Mechanical Pencil Request Form Template helps offices, schools, and teams collect and prioritize internal requests for mechanical pencils and related supplies in one organized workflow.

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Green Screen Equipment Request Form

Collect and manage green screen gear requests with the Green Screen Equipment Request Form, ideal for media teams, schools, and marketing departments that need clear scheduling for pickups, returns, and equipment allocation.

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Broadcasting Camera Equipment Requisition Form

Broadcasting Camera Equipment Requisition Form helps production teams request and schedule gear for projects, manage pickup and return timelines, and keep equipment requests organized across departments.

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Gait Training Device Request Form

Gait Training Device Request Form helps healthcare and rehabilitation teams collect patient request details online, route form submissions for review, and keep data collection consistent across clinics and therapy programs.

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Library Equipment Rental Booking Form

Manage library gear reservations with the Library Equipment Rental Booking Form, a Jotform form template for collecting rental requests online, tracking time windows, and organizing data collection for staff, students, and departments.

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Airline Staff Safety Gear Requisition Form

Airline Staff Safety Gear Requisition Form supports internal safety equipment requests for airline departments by standardizing data collection and routing each form submission to the right supervisor or supply team.

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Municipal Office Machinery Requisition Form

Collect and prioritize equipment requests across departments with the Municipal Office Machinery Requisition Form in Jotform, improving internal data collection and speeding up approvals for municipal purchasing teams.

Go to Category:Public Administration Forms

Conservation Tracking Devices Requisition Form

Conservation Tracking Devices Requisition Form helps conservation programs and research teams request, review, and coordinate tracking device orders with Jotform for consistent data collection and faster internal approvals.

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Hardware Dispatch Coordination Form

Track internal equipment requests and coordinate deliveries with the Hardware Dispatch Coordination Form, built for IT and operations teams to manage approvals, dispatch timing, and status updates through Jotform.

Go to Category:IT Request Forms

Healthcare Surgical Equipment Order Request Form

Collect and manage surgical equipment requests from departments and facilities with the Healthcare Surgical Equipment Order Request Form in Jotform, improving data collection and routing for hospital purchasing and supply teams.

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Table Saw Extension Request Form

Collect and approve equipment schedule changes with the Table Saw Extension Request Form, ideal for workshops, schools, and facilities that need a clear way to request reservation extensions and document supervisor review.

Go to Category:Request Forms

University Lab Safety Gear Order Request Form

Collect and track university lab safety gear requests with the University Lab Safety Gear Order Request Form, helping departments standardize data collection, route requests for review, and manage each form submission in Jotform.

Go to Category:Laboratory Forms

About Equipment Request Forms

Equipment request forms are structured documents used to request new equipment, replacements, upgrades, or temporary equipment access in a standardized way. They help organizations collect consistent details about what is needed, why it is needed, when it is needed, and how it should be approved and fulfilled. Equipment request forms are commonly used in offices, schools, healthcare facilities, labs, construction teams, and IT departments for items like laptops, monitors, tools, lab devices, safety equipment, and specialized gear. By formalizing requests, these forms reduce back-and-forth, support budget control, and improve tracking from request to delivery.

With Jotform, equipment request forms can be created quickly using a no-code, drag-and-drop Form Builder and customized to match internal procurement or asset policies. Conditional logic can show different fields based on equipment type, urgency, or cost level, while file upload fields can collect quotes or supporting justification documents. Submissions are stored in Jotform Tables, making it easy to track request status, approvals, and fulfillment details. Automated notifications can route requests to managers or procurement teams and keep requesters updated throughout the process.

Use Cases of Equipment Request Forms

Equipment request forms support purchasing, allocation, and temporary access workflows. Below are common ways these forms are used and the challenges they help solve.

Possible Use Cases:

  • New equipment purchase requests
  • Replacement requests for broken or outdated equipment
  • Temporary equipment loan requests (short-term use)
  • Project-based equipment requests for specific teams
  • IT hardware and accessories requests
  • Approval and budget justification intake for equipment purchases

Problem-Solving Points:

  • Standardize procurement requests and reduces incomplete submissions
  • Improve budget control with clear justification and approvals
  • Speed up fulfillment by collecting required details upfront
  • Create a trackable record of equipment requests and decisions

Possible Owners and Users:

  • Employees, students, or staff submitting requests
  • Managers approving equipment needs
  • Procurement and purchasing teams
  • IT and asset management teams
  • Finance teams reviewing budgets

Differences of Creation Methods:

  • New equipment purchase request forms focus on item specifications, quantity, business justification, budget range, and required approvals.
  • Replacement or repair-based request forms emphasize current asset ID, issue description, urgency, and whether a repair or replacement is preferred.
  • Temporary equipment loan request forms prioritize pickup and return dates, usage purpose, borrower responsibility acknowledgments, and availability confirmation steps.

How to Create an Equipment Request Form

Creating an equipment request form with Jotform helps you manage equipment demand transparently and route requests through the right approval workflow.

1. Choose a Template or Start from Scratch

In My Workspace, click “Create” and select “Form.” Start with a request template and customize it for equipment workflows.

2. Add Requester and Department Details

Collect requester name, role, department, and contact info so requests can be routed and fulfilled correctly.

3. Collect Equipment Details and Justification

Add item type, specs, quantity, urgency, and why the equipment is needed. Include budget fields if approvals depend on cost.

4. Use Conditional Logic for Request Type

Show different questions for new purchase vs replacement vs loan requests. Add file upload fields for quotes or supporting docs where needed.

5. Set Up Notifications and Approvals

Notify managers and procurement teams automatically. Send confirmation emails to requesters with status expectations.

6. Track Requests in Jotform Tables

Store submissions in Tables so teams can filter by request type, priority, status, and department and export reports.

Frequently Asked Questions

1. What are equipment request forms?

Equipment request forms are documents or online forms used to request new equipment, replacements, upgrades, or temporary equipment access.

2. Why are equipment request forms important?

They standardize requests, improve budget control, speed up approvals, and create clear records of equipment needs and decisions.

3. What information is typically included in equipment request forms?

Common fields include requester details, equipment type/specs, quantity, justification, urgency, budget considerations, and approval confirmations.

4. Who uses equipment request forms?

Employees or staff submit requests, while managers, procurement, IT, and finance teams review and fulfill them.

5. Are equipment request forms only for buying new equipment?

No. They can also be used for replacements, repairs, upgrades, and temporary equipment loans.

6. Can equipment request forms include quotes or attachments?

Yes. Jotform file upload fields can collect quotes, product links, or supporting documents for approval.

7. How do equipment request forms speed up approvals?

They collect required details upfront and route requests to the correct approvers using notifications or approval workflows.

8. Can equipment request forms be customized by equipment type?

Yes. Conditional logic and custom fields can tailor the form for IT hardware, tools, lab devices, safety equipment, and more.

The form templates here are for informational purposes only. Jotform is not providing legal, financial, or other advice, or implying that the forms are legally valid in all or any jurisdictions. Before using any such form, consult an attorney and/or other applicable professionals to make sure that the form meets your needs, legally and otherwise.