Photography Session Agreement -

Photography Session Agreement -

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  • Vanessa Wells Images

  • The contract is between the Photographer and the Client as detailed below: 

    Vanessa Wells Images (referred to hereafter as "VW Images")

    1817 Ridgeway Dr.

    Yukon, OK 73099



  • The Client agrees that he/she is responsible for all parties involved with the agreed upon photo session.  If there is an individual involved in the photo session who does not agree to the terms of this agreement the Client assumes responsibility for any liability.

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  • Summary

    Vanessa Wells Images is responsible for providing the Client a photographic service as detailed in this Agreement.  The Client undertakes to engage Vanessa Wells Images for this coverage for the price as detailed below.


    Coverage will be provided by the VW Images as follows:

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  • Coverage will end as specified in the Type of Session noted above.

  • The cost of product is not included in the specified coverage.


    PAYMENT ARRANGEMENT: The Client will pay the VW Images the total fee specified in the invoice they receive from VW Images.  The total fee will include the amount specified in Section 2 as well as mileage and lodging as specified below.  

    For photography sessions beyond 35 miles of the city limits of Yukon, OK, the Client is responsible to pay mileage for the excess amount (roundtrip). Mileage is to be calculated at the current federal rate of $0.565 per mile and will be clearly presented on VW Images Invoice to the Client.

    The total fee presented on VW Images Invoice to the Client is payable at the time of the specified session unless otherwise outlined below:

    Lodging:  In the event that Lodging is necessary in order to complete the agreed upon photo session the Client agrees to pay no less than $100.00 to the VW Images at the time of the session.

    A deposit of 50% of the portrait fee and a signed copy of this agreement are required to reserve a portrait session date. The remaining balance of the portrait fee is due on the day of Client’s portrait session, and is payable before shooting begins. All portrait fees are subject to Oklahoma's 8.875% sales tax. 

    SESSION PROOFS: An in person consolation to review the proofs will be scheduled within 2 weeks of the session date.  Client will then receive access to a private online photo gallery.  VW Images retains the right to edit the photographs as she sees fit based on experience and exertise and omit any image(s) that do not meet her standards.

    CANCELLATION/POSTPONEMENT: Client understands that by entering into this agreement, VW Images is foregoing other photographic jobs.  In the event of a cancellation or postponement of the portrait session/agreement by Client, the deposits paid are non-refundable. Deposits are transferable if a date change is necessary. Forty-eight hours (48) notice of postponements or cancellations is appreciated.   If it is not possible for a session to take place on a scheduled day due to weather, VW Images and Client will reschedule on an agreed date at the earliest date possible, with no additional charge.

    COOPERATION/NO SHOWS: VW Images is not responsible if Client and/or key individuals fail to appear or cooperate during portrait sessions, or for missed images due to details not revealed to VW Images. VW Images camera is the only camera allowed at the photo session because of the distraction it causes, especially to small children, which hinders VW Images ability to obtain quality shots.  If Client and/or key individuals fail to appear to a scheduled portrait session, the 50% deposit is non-refundable. The session can be rescheduled at the original portrait session fee, including an additional 25% deposit.

    RESHOOTS: In the unlikely event that Client is completely dissatisfied with the final results, VW Images will reshoot the session at no additional charge one time. Client is then able to order prints from the second portrait session only.  If the Client should be unsatisfied with the results of the second session, all monies paid will be refunded and the Client will not retain any of the images.  The VW Images will still have all rights to the Images of the session as set forth in this Agreement.

    DIGITAL NEGATIVES, PRINTS & COPYRIGHT: All images and copyrights are the property of VW Images.  In exchange for services provided, VW Images retains the exclusive right to copy, edit and distribute any/all images created under this agreement, to the general public, for any reason, including but not limited to:   advertising, marketing, sales, print competitions, educational seminars, and monetary gain.  The mediums for display could include newspapers, magazines, books, television, and the internet, but are not limited to only those mediums.  The VW Images retains these rights even if image files are turned over to the Client.

    All photos created by VW Images are copyright protected. It is a violation of federal copyright law to copy, scan, or allow photographs created by VW Images to be reprinted, duplicated, digitally reproduced, copied, scanned, or altered digitally or otherwise, without VW Images express written permission. The client may print (on their own) their personal photographs with the written consent of VW Images only once in possession of the digital images. The negatives/digital files remain sole property of VW Images and will never be given or sold.

    Vanessa Wells Images  agrees to grant these image rights to the client with a non-exclusive, limited, perpetual license.

    This license allows the client to do the following with the images:

    i) Display the images;

    ii) Print the images;

    iii) Upload, email, or electronically transfer the images or files; and,

    iv)  Publish the images on personal websites or social media websites




    These exclusive rights make it illegal to copy, scan, edit or share photographic prints and digital medial without the VW Images permission.  Violators of this Federal law will be subject to civil and criminal penalties.

    CLIENT’S USAGE: Client is obtaining prints for personal use only, and shall not sell said prints or authorize any reproductions by parties other than VW Images. Guidelines for personal usage are contained within the print release form provided. Prints for publication (such as editorial, public relations or advertising use) require prior written consent from VW Images. A credit line which reads "Vanessa Wells Images" in type no smaller than that of the related text must appear adjacent to or within all permitted published photographs.

    MODEL RELEASE: Client grants to VW Images and her legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs of Client, Client’s child or children, or in which Client may be included for editorial, trade, advertising and other purposes, and in any other manner and medium; to alter the same without restriction; and to copyright the same. Client hereby releases VW Images and her legal representatives and assigns from all claims and liability relating to said photographs.

    In regards to Boudoir Sessions, because of the intimate nature of the photographs, no images that contain nudity will be published.  Any use of the Photographs by VW Images will be restricted to images that do not contain Client’s face.  Vanessa Wells Images will not use any photos of the Client’s face without express permission from the Client.

    EXHIBITION: Client grants VW Images permission to display selected images resulting from this assignment as an example of VW Images work and for entrance into photographic competitions and releases all claims to profits that may arise from use of images.

    LIMIT OF LIABILITY: We take the utmost care with respect to the exposure, retouching, and transportation of digital captures, proofs and prints. However, in the unlikely event that all the originals are lost, stolen, damaged or destroyed within or beyond VW Images control, VW Images liability is limited to the refund of all payments received, or a reshoot can be scheduled at no additional cost. The limit of liability for partial loss or damage of originals shall be a prorated amount of the total amount, based on the percentage of originals lost or damaged. In the unlikely event that VW Images is injured or becomes too ill to attend the portrait session, VW Images will make every effort to reschedule to the earliest possible date. If the situation should occur, and the portrait session must take place on the scheduled date, VW Images will make every effort to secure a replacement photographer. If the situation should occur and a suitable replacement is not found, responsibility and liability is limited to the return of all payments received.

    In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstance, the liability of one party to the other shall be limited to the total value of the contract.  Neither party shall be liable for indirect or consequential loss.

    PRINT LIFE: Client is aware that color dyes and inks in prints may fade or discolor over time due to the inherent qualities of dyes and inks, and Client releases VW Images from any liability for claims whatsoever based upon the fading or discoloration due to the inherent qualities.

    CHANGES TO THIS AGREEMENT: There may be additional charges if changes are made to this agreement. Client may increase the period of VW Images service on the portrait date, provided VW Images is available during the time requested. Added expenses resulting from such change, including additional service cost, digital capture costs, and change-related fees will be added on to the final balance and will be paid in full by Client prior to delivery of the proof book. Client may not decrease the period of VW Images service on the portrait date. If the period of VW Images service is cut short by reason of fire, casualty, death, act of God or other cause beyond the control of the parties, VW Images shall still receive the total fees outlined in this Contract.

    PRINT FEES: Prints are available either individually or in print packages. All prints include standard retouching and shipping through the U.S. Postal Service. Prints generally ship via Priority Mail two to four weeks after Client’s print order has been paid in full. Rush printing and shipping can reduce delivery times by one to two weeks. A 50% rush fee is applied to the cost of each rush print. All print fees are subject to Oklahoma 8.875% sales tax.  Print and Print Package pricing is set out in the attached Print Pricing Schedule. 

    IMAGE STORAGE:  Ordered images will remain on file for one year from the date of the portrait session.  Unordered images will be purged after 30 days from the date of the first viewing.

    RETOUCHING, CONVERSIONS AND DIGITAL FILES: Standard retouching includes light blemish and stray hair removal. Complex retouching includes such changes as the removal of scars or heavy blemishes. Tonal conversions include converting color images to black-and-white or sepia tone (for an antique look) and black-and-white images to sepia tone.   VW Images has the right to refuse any requested edits to the images. 

    Retouching Rates  - per Pose

    Complex retouching


    Rush complex retouching


    Tonal conversions


    INDEPENDENT CONTRACTOR:   This Contract is not to be construed as an employment agreement in any way. The VW Images functions as an independent contractor.

    ENTIRE AGREEMENT: This agreement contains the entire understanding between VW Images and Client. It supersedes all prior agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties want to waive one provision of this agreement, it does not mean that any other provision is also waived. This constitutes an order for one portrait session with VW Images.

    The undersigned have read and understood the contract and agree to the terms and conditions in their entirety.  

  • Client Signature ("sign" with mouse)

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  • Photographer Signature:

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