1) What is this Reference Check for Team Members Form used for?

The Reference Check for Team Members Form is used to collect consistent feedback from colleagues, supervisors, or external contacts about a team member’s performance, behavior, and work history.

2) What should be included in Reference Check for Team Members Form?

A Reference Check for Team Members Form should include the reference’s contact information, their relationship and time working with the team member, an overall performance rating, and space for detailed comments.

3) When to use a Reference Check for Team Members Form?

This form is ideal during hiring processes, internal transfers, promotions, or performance reviews when you need documented input from people who have worked closely with the team member.

4) Who can use a Reference Check for Team Members Form?

HR departments, recruiters, team leaders, and business owners can all use this form template to run consistent reference checks for candidates or existing employees.

5) What are the benefits of using Reference Check for Team Members Form?

Using this form centralizes data collection, makes it easier to compare feedback across candidates, reduces manual follow-up, and keeps all reference information securely stored in one Jotform workspace.

6) How do I customize the Reference Check for Team Members Form with Jotform?

You can open the form template in Jotform Form Builder, then use the drag-and-drop interface to edit questions, change rating options, adjust text areas, or add new fields that match your reference check policy.

7) Can I automate notifications when someone submits a reference check?

Yes, you can configure email alerts in Jotform so HR or hiring managers receive instant notifications after each form submission, and set up autoresponder emails to thank references for their time.

8) How is the collected reference data managed after submission?

All responses are stored automatically in Jotform Tables, where you can filter by candidate, sort by rating, export data, or share controlled access with other stakeholders involved in the hiring or review process.

9) Is it possible to share this form externally with references?

Absolutely, you can send the form link directly to references by email, or embed it on a secure internal page, making it simple for respondents to complete the form from any device.

Reference Check for Team Members Form Template

Reference Forms

14 Templates

Employee Reference Form

Our employee reference request form is designed to get references from referees listed in candidate applications, in order to get a better approach during the hiring process. Make the most of your references with Jotform!

Human Resources Forms

Rental Reference Request

A Rental Reference Request form is a valuable tool for property managers, landlords, and real estate agents to verify rental history and assess tenant reliability.

Real Estate Feedback Forms

Professional Reference Form

Collect feedback from job applicants’ professional references online. Great for employers or HR professionals. Get responses on any device. Customize with no coding.

Human Resources Forms

Reference Check Authorization

Get reference check authorization by collecting e-signatures online with a free Reference Check Form. Easy to customize and share. Great for HR departments.

Human Resources Forms

Employee Reference Request Form

The Employee Reference Request Form is a document that can be used by businesses to request information about an employee from a previous employer.

Human Resources Forms

Tenant Reference Verification

A Tenant Reference Verification Form composed of questions regarding their experience with the tenant.

Services Forms

Credit Reference Request

Financial organizations use a credit reference request form to collect information about their credit history from potential clients.

Credit Application Forms

Trade Reference Form

Copy, edit, publish and start receiving submissions for trade references using this Trade Reference Form template. This form is easily customizable and ready to receive submissions. Get this template here in Jotform!

Business Forms

Bank Reference Form

A Bank Reference Form is used by banks to take into consideration a prospective client's previous banking experience.

Banking Forms

Employment Reference Request

This form can be used for collecting requests for employee references.

Human Resources Forms

Staff Reference Form

Referee / reference form for camp staff applicant

Summer Camps

Character Reference Letter Form

Character Reference Letter Form helps employers, schools, landlords, and organizations collect consistent character references online with organized responses and easy review.

Reference Forms

Reference Check For Team Members

Reference Check for Team Members Form helps HR teams and managers collect structured feedback from references about a team member’s performance, relationship, and experience for hiring or evaluation decisions.

Employment Forms

Submit Your Recommendation

Use the Submit Your Recommendation Form from Jotform to collect structured recommendations with contact details, type of recommendation, file uploads, and consent, built easily with Jotform Form Builder and its no-code drag-and-drop interface for streamlined data collection.

Recommendation Forms

About Reference Forms

Reference forms are structured documents used to request, collect, and review reference information about a person for hiring, admissions, internships, volunteering, or other selection processes. They help organizations gather consistent feedback from referees about a candidate’s skills, character, performance, and fit, while keeping the reference process organized and traceable. Reference forms are commonly used by employers, HR teams, universities, scholarship committees, and program coordinators to collect professional references, academic references, recommendation details, and verification inputs. By standardizing reference collection, these forms reduce incomplete responses, improve evaluation consistency, and streamline decision making.

With Jotform, reference forms can be created quickly using a no-code, drag-and-drop Form Builder and customized for different roles or programs. Conditional logic can tailor questions based on position type, and file upload fields can collect recommendation letters when needed. Submissions are stored in Jotform Tables, allowing teams to track which references have been received and review responses in one place. Automated emails can send reference requests to referees and confirm submissions, helping the process move faster with less manual follow-up.

Use Cases of Reference Forms

Reference forms support recruiting, admissions, and verification workflows across many organizations. Below are common ways these forms are used and the challenges they help solve.

Possible Use Cases:

Employment reference collection for hiring
Academic reference forms for admissions or scholarships
Internship and volunteer program references
Character reference collection for organizations or programs
Professional verification and background reference checks
Recommendation letter and supporting document collection

Problem-Solving Points:

Standardize how references are collected and reviewed
Reduce follow-ups by guiding referees through required details
Improve consistency in evaluation with structured questions
Create a clear record of reference submissions and completion status

Possible Owners and Users:

HR and recruiting teams
University admissions and scholarship committees
Program coordinators and hiring managers
Referees completing reference submissions
Applicants or candidates initiating requests (depending on workflow)

Differences of Creation Methods:

Professional reference forms focus on work relationship, role context, performance feedback, strengths, reliability, and role fit evaluation.
Academic reference forms emphasize coursework or research context, academic strengths, learning ability, and readiness for a specific program.
Verification and recommendation submission forms prioritize structured ratings, short written endorsements, confidentiality acknowledgments, and optional file uploads for letters.

How to Create a Reference Form

Creating a reference form with Jotform helps you collect references consistently while tracking responses efficiently.

1. Choose a Template or Start from Scratch

In My Workspace, click “Create” and select “Form.” Start with a reference or evaluation template and customize it.

2. Collect Candidate and Referee Details

Add fields for candidate name, role or program applied for, and referee name, title, and relationship to the candidate.

3. Add Structured Evaluation Questions

Use rating scales, dropdowns, and short text fields to capture strengths, areas for improvement, and overall recommendation level.

4. Use Conditional Logic for Different Roles

Tailor questions based on job level, department, or program type so references are relevant and comparable.

5. Enable Attachments if Needed

Add file upload fields for recommendation letters or supporting documents.

6. Track Submissions in Jotform Tables

Store submissions in Tables and filter by candidate, referee, and submission status.

Frequently Asked Questions

1. What are reference forms?

Reference forms are documents or online forms used to collect feedback from referees about a candidate for hiring, admissions, or selection processes.

2. Why are reference forms important?

They standardize reference collection, improve evaluation consistency, and reduce delays caused by incomplete or unstructured responses.

3. What information is typically included in reference forms?

Common fields include referee details, relationship to the candidate, performance or character feedback, rating scales, and overall recommendation.

4. Who uses reference forms?

HR teams, admissions committees, program coordinators, referees, and sometimes applicants use reference forms depending on the workflow.

5. Are reference forms only for job hiring?

No. They’re also used for academic admissions, scholarships, internships, volunteering, and other selection processes.

6. Can reference forms include recommendation letters?

Yes. Jotform supports file uploads so referees can attach recommendation letters or supporting documents.

7. Can Jotform automate reference requests?

Yes. You can send reference request links by email and use notifications to track when references are submitted.

8. Can reference forms be customized for different roles or programs?

Yes. Conditional logic and custom fields can tailor questions for different job levels, departments, or program requirements.